Payroll Manager
2 months ago
Aird & Berlis LLP is a prominent Canadian business law firm seeking a highly skilled Manager, Payroll and Benefits to lead our payroll and benefits team. As a key member of our finance and human resources departments, you will be responsible for overseeing all aspects of payroll and benefits administration, ensuring compliance with applicable legislation and industry standards.
Key Responsibilities:- Oversee the preparation and administration of semi-monthly payroll for approximately employees using UKG Pay/HR software.
- Stay up-to-date on changes in payroll-related legislation and implement necessary adjustments to payroll processes, policies, and systems to maintain compliance.
- Define payroll and audit standards and procedures, train and manage team performance, and oversee staffing decisions, ensuring team productivity aligns with department goals.
- Perform audits on data and updates in UKG, including new hire, direct deposit, salary and benefit changes, garnishments processing, tax forms, and terminations setups.
- Prepare monthly reconciliation of remittances and filing to all Government agencies.
- Perform all payroll-related accounting procedures, including GL Payroll account reconciliations and journal entries.
- Conduct year-end payroll reconciliation to ensure all payroll transactions are accurately recorded and accounted for, including salaries, taxes, benefits deductions, and other payroll-related expenses.
- Timely preparation and distribution of year-end employee tax slips and forms.
- Support Executives and Directors in annual salary review process.
- Responsible for the preparation of annual payroll budget.
- Maintain detailed records and documentation for audit purposes in accordance with statutory requirements.
- Provide support to all areas of the firm for any payroll-related questions or inquiries.
- Identify process improvement opportunities and lead the implementation of new payroll processes and/or systems.
- Oversee and administer employee programs such as life, group health and dental benefits, AD&D, Short and Long Term disability, Fitness, RRSPs.
- Assist senior executives and/or Director of HR in preparations to meet with Insurance Brokers/Providers for annual benefits plan renewals and/or changes.
- Act as Liaison between employees and health, dental, life, AD&D, disability, and retirement providers regarding questions on enrolment, termination, the status of claims, and plan design.
- Coordinate and process online enrolment for new employees, including distribution of materials, arrangement of onsite provider representation when required, and updating of plan documents.
- Communicate and assist employees with enrollment, changes, and routine questions regarding all benefit programs.
- Assist active employees and retirees with health, dental, vision, AD&D, life, short and long term disability, and optional life insurance enrolment, claims filing, and claims issues.
- Communicate with terminated employees the benefit conversion options and processes required paperwork. Process necessary paperwork for the families of deceased employees.
- Review health plan invoices for accuracy. Resolve discrepancies and administrative issues relating to incorrect billing with carriers.
- Provide updates to benefit providers.
- Manage relationships with all external benefit providers, brokers, and other agents.
- Reconcile benefits-related accounts and verification of year-end reports.
- Responsible for training, management, and performance reviews for payroll and benefits personnel.
- Post-secondary and/or professional training in Business, Payroll, Human Resources, or related field.
- Minimum 5 years' payroll experience.
- Minimum 2 years management or supervisory experience.
- Payroll Compliance Practitioner (PCP) or Payroll Leadership Professional (PLP) designation.
- Sound knowledge of legislation relevant to employment practices and payroll administration.
- Proficient with MS Office applications, with advanced knowledge in Excel.
- Working knowledge of UKG Pay/HR software preferred.
- Law firm experience preferred or professional industry experience.
- Ability to handle time pressure situations and stress of multiple demands.
- Microsoft suite of applications.
- Excellent communications skills, verbal and written, and must respond appropriately in pressure situations with a calm and steady demeanor.
- Ability to work with and identify confidential information.
- Professional attitude and ability to manage multiple priorities in a demanding, fast-paced environment.
- Ability to work independently and as part of a team.
- Ability to problem solve.
- Strong interpersonal skills.
- Organized.
- Detailed.
- Opportunities for growth and on-the-job training and development.
- Competitive compensation and benefits package.
- We pride ourselves on being a mid-sized firm with a family feel.
- Active involvement in our community with opportunities to volunteer.
- Mentor program.
- Wellness programs.
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