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Office Operations Coordinator

2 weeks ago

Lethbridge, Alberta, Canada Hire Standard Full time
Hire Standard is a reputable law firm seeking an experienced Office Operations Coordinator. The successful candidate will have a strong background in administration and be proficient in financial software, such as QuickBooks Desktop and PC Law. We are looking for a highly organized and efficient individual who can manage multiple tasks simultaneously.

About Us:
Since 1906, we have been dedicated to providing quality legal assistance to our clients. Our team of lawyers, legal assistants, and accountants work together to resolve disputes, close business or real estate transactions, and more. We are committed to delivering exceptional service to our clients and community.

Job Description:
The successful candidate will be responsible for overseeing the day-to-day operations of our office. This includes managing banking transactions, trust accounting, payroll, and HR responsibilities. They will also provide administrative support to our lawyers, legal assistants, and accountant, as well as cover the reception desk during breaks and vacations.

Key Responsibilities:
• Manage banking transactions, including monitoring and posting transactions, processing bank deposits, and ensuring accurate and timely reporting
• Oversee trust accounting and ensure compliance with the Law Society
• Coordinate payroll and remittance
• Manage HR responsibilities, including hiring, onboarding, tracking vacation/anniversaries, administering employee reviews, and addressing grievances
• Provide administrative support to lawyers, legal assistants, and accountant
• Cover the reception desk during breaks and vacations
• Perform other office administrative duties as required

Requirements:
The ideal candidate will have:
• 5 years' experience in a similar administrative role
• Proficiency in financial software, such as QuickBooks Desktop and PC Law
• Strong organizational and time management skills
• Adaptability, dependability, and level-headedness
• Ability to work independently and as part of a team
• Strong communication and interpersonal skills

We Offer:
• A competitive salary range of $65,000 - $70,000 annually
• A comprehensive benefits package
• A family-oriented environment
• Long-term, stable employment