Executive Support Specialist

4 days ago

Fort Saskatchewan, Alberta, Canada Canoco Energy Services Full time
Job Title: Executive / Personal Assistant

About Us:

Canoco Energy Services is a leading energy company that values innovation, excellence, and employee growth. We offer a supportive work environment that fosters personal and professional development. Our team is dedicated to transforming the energy industry and making a meaningful impact.

Job Description:

We are seeking a highly organized and proactive Executive / Personal Assistant to support our CEO and ensure seamless day-to-day operations. The ideal candidate will be adaptable, detail-oriented, and skilled in managing multiple tasks efficiently. This role is crucial in supporting our leadership team, maintaining a professional environment, and contributing to a dynamic workplace culture.

Key Responsibilities:
  • Provide Executive Support: Deliver comprehensive administrative support to the CEO, including managing daily schedules, coordinating meetings, and handling correspondence.
  • Calendar and Email Management: Assist in organizing and maintaining the CEO's calendar, scheduling meetings, and ensuring prompt responses to emails.
  • Travel Coordination: Plan and arrange travel itineraries, including flights, accommodations, and reservations, ensuring a seamless travel experience for the CEO and other executives.
  • Event Planning: Support in planning and executing events, including booking venues, coordinating catering, and managing registrations.
  • Document Management: Organize, maintain, and secure both electronic and paper files, ensuring easy access and confidentiality.
  • Meeting Coordination: Organize meetings and conferences, prepare agendas, take detailed minutes, and ensure follow-up on action items.
  • Confidentiality: Maintain a high level of discretion and confidentiality in all matters.
  • Personal Assistant Duties: Provide personal assistance to the CEO, including managing personal appointments, running errands, and assisting with other personal tasks as needed.
  • General Support: Assist the executive team with various tasks, including coordinating logistics for meetings, preparing necessary materials, and providing support for day-to-day activities to ensure smooth operations.
Qualifications:
  • Proven experience as an Executive Assistant or Personal Assistant, supporting senior executives (preferred); however, recent graduates from business programs are also encouraged to apply.
  • Strong organizational and time management skills with the ability to prioritize effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and collaboratively in a team environment.
  • A valid driver's license and access to a vehicle is required.
  • Ability to handle sensitive information with the utmost confidentiality.
  • Strong problem-solving skills and attention to detail.
  • Willingness to travel occasionally for shows, conferences, meetings, or other company-related events.
Job Details:
  • Employment Type: Full-time.
  • Schedule: 40 hours per week.
  • Benefits: PTO, Dental, Extended Health, Disability Insurance, Life Insurance, and Vision Care (after 3 months).
  • Location: Fort Saskatchewan.

  • Executive Support Specialist

    5 days ago

    Fort Saskatchewan, Alberta, Canada Canoco Energy Services Full time

    Executive Assistant OpportunityWe are seeking a highly organized and proactive Executive Assistant to support our CEO and ensure smooth day-to-day operations at Canoco Energy Services.Key Responsibilities:Provide comprehensive administrative support to the CEO, including managing daily schedules, coordinating meetings, and handling correspondence.Plan and...

  • Executive Support Specialist

    3 days ago

    Fort Saskatchewan, Alberta, Canada Canoco Energy Services Full time

    Executive Assistant Opportunity at Canoco Energy ServicesWe are seeking a highly organized and proactive Executive Assistant to support our CEO and ensure smooth day-to-day operations.Key Responsibilities:Provide comprehensive administrative support to the CEO, including managing daily schedules, coordinating meetings, and handling correspondence.Plan and...

  • Executive Support Specialist

    4 days ago

    Fort Saskatchewan, Alberta, Canada Canoco Energy Services Full time

    Executive Assistant Opportunity at Canoco Energy ServicesWe are seeking a highly organized and proactive Executive Assistant to support our CEO and ensure smooth day-to-day operations.Key Responsibilities:Provide comprehensive administrative support to the CEO, including managing daily schedules, coordinating meetings, and handling correspondence.Plan and...

  • Executive Support Specialist

    5 days ago

    Fort Saskatchewan, Alberta, Canada Canoco Energy Services Full time

    Executive Assistant OpportunityWe are seeking a highly organized and proactive Executive Assistant to support our CEO and ensure smooth day-to-day operations at Canoco Energy Services.Key Responsibilities:Provide comprehensive administrative support to the CEO, including managing daily schedules, coordinating meetings, and handling correspondence.Plan and...

  • Executive Support Specialist

    4 days ago

    Fort Saskatchewan, Alberta, Canada Canoco Energy Services Full time

    Job Title: Executive / Personal AssistantAt Canoco Energy Services, we are seeking a highly skilled and organized Executive / Personal Assistant to support our CEO and ensure smooth day-to-day operations.About UsWe are a leader in the energy sector, committed to innovation and excellence. Our company culture values personal and professional growth, and we...

  • Executive Support Specialist

    5 days ago

    Fort Saskatchewan, Alberta, Canada Canoco Energy Services Full time

    Job Title: Executive / Personal AssistantAt Canoco Energy Services, we are seeking a highly skilled and organized Executive / Personal Assistant to support our CEO and ensure smooth day-to-day operations.About UsWe are a leader in the energy sector, committed to innovation and excellence. Our company culture values personal and professional growth, and we...

  • Executive Support Specialist

    4 days ago

    Fort Saskatchewan, Alberta, Canada Canoco Energy Services Full time

    Job Title: Executive / Personal AssistantAt Canoco Energy Services, we are seeking a highly skilled and organized Executive / Personal Assistant to support our CEO and ensure smooth day-to-day operations.About UsWe are a leader in the energy sector, committed to innovation and excellence. Our company culture is built on a supportive environment that fosters...

  • Executive Support Specialist

    5 days ago

    Fort Saskatchewan, Alberta, Canada Canoco Energy Services Full time

    Job Title: Executive / Personal AssistantAt Canoco Energy Services, we are seeking a highly skilled and organized Executive / Personal Assistant to support our CEO and ensure smooth day-to-day operations.About UsWe are a leader in the energy sector, committed to innovation and excellence. Our company culture is built on a supportive environment that fosters...

  • Executive Support Specialist

    3 days ago

    Fort Saskatchewan, Alberta, Canada Canoco Energy Services Full time

    About UsCanoco Energy Services is a leading company in the energy sector, committed to innovation and excellence. We strive to create a supportive environment that fosters both personal and professional growth.Job Title: Executive / Personal AssistantWe are seeking a highly skilled and experienced Executive / Personal Assistant to join our team. The...

  • Executive Support Specialist

    3 days ago

    Fort Saskatchewan, Alberta, Canada Canoco Energy Services Full time

    About UsCanoco Energy Services is a leading company in the energy sector, committed to innovation and excellence. We strive to create a supportive environment that fosters both personal and professional growth.Job Title: Executive / Personal AssistantWe are seeking a highly skilled and experienced Executive / Personal Assistant to join our team. The...

  • Executive Support Specialist

    7 days ago

    Fort Saskatchewan, Alberta, Canada Canoco Energy Services Full time

    We are seeking a highly organized and proactive Executive Assistant to support our CEO and ensure smooth day-to-day operations at Canoco Energy Services, a leader in the energy sector. The ideal candidate will provide comprehensive administrative support, including managing daily schedules, coordinating meetings, and handling correspondence. Key...

  • Executive Support Specialist

    7 days ago

    Fort Saskatchewan, Alberta, Canada Canoco Energy Services Full time

    We are seeking a highly organized and proactive Executive Assistant to support our CEO and ensure smooth day-to-day operations at Canoco Energy Services, a leader in the energy sector. The ideal candidate will provide comprehensive administrative support, including managing daily schedules, coordinating meetings, and handling correspondence. Key...

  • Administrative Support Specialist

    3 weeks ago

    Fort Saskatchewan, Alberta, Canada Golderado Contracting Corp Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Golderado Contracting Corp. As an Executive Assistant, you will provide administrative support to our hiring manager and contribute to the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the hiring manager,...

  • Administrative Support Specialist

    3 weeks ago

    Fort Saskatchewan, Alberta, Canada Golderado Contracting Corp Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Golderado Contracting Corp. As an Executive Assistant, you will provide administrative support to our hiring manager and contribute to the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the hiring manager,...

  • Family Support Specialist

    2 weeks ago

    Fort Saskatchewan, Alberta, Canada Anew Centre for Healing Ltd. Full time

    About the RoleWe are seeking a dedicated and compassionate Family Support Specialist to join our team at Anew Centre for Healing Ltd. As a key member of our staff, you will play a vital role in providing support and guidance to individuals and families in need.Key ResponsibilitiesPrepare and maintain accurate records and reportsAssess client needs and...

  • Family Support Specialist

    3 weeks ago

    Fort Saskatchewan, Alberta, Canada Anew Centre for Healing Ltd. Full time

    About the RoleWe are seeking a dedicated and compassionate Family Support Specialist to join our team at Anew Centre for Healing Ltd. As a key member of our staff, you will play a vital role in providing support and guidance to individuals and families in need.Key ResponsibilitiesPrepare and maintain accurate records and reportsAssess client needs and...

  • Family Support Specialist

    2 weeks ago

    Fort Saskatchewan, Alberta, Canada Anew Centre for Healing Ltd. Full time

    About the RoleWe are seeking a dedicated and compassionate Family Support Specialist to join our team at Anew Centre for Healing Ltd. As a key member of our staff, you will play a vital role in providing support and guidance to individuals and families in need.Key ResponsibilitiesPrepare and maintain accurate records and reportsAssess client needs and...

  • Family Support Specialist

    2 weeks ago

    Fort Saskatchewan, Alberta, Canada Anew Centre for Healing Ltd. Full time

    About the RoleWe are seeking a dedicated and compassionate Family Support Specialist to join our team at Anew Centre for Healing Ltd. As a key member of our staff, you will play a vital role in providing support and guidance to individuals and families in need.Key ResponsibilitiesPrepare and maintain accurate records and reportsAssess client needs and...

  • Childcare Support Specialist

    1 month ago

    Fort Saskatchewan, Alberta, Canada Stepping Stone Child Development Center Inc Full time

    Position OverviewAs a Childcare Support Specialist at Stepping Stone Child Development Center Inc, you will play a vital role in nurturing and developing young minds. Your responsibilities will include:QualificationsEducation: Secondary (high) school graduation certificateExperience: 1 year to less than 2 years in a similar roleWork EnvironmentThis position...

  • Childcare Support Specialist

    1 month ago

    Fort Saskatchewan, Alberta, Canada Stepping Stone Child Development Center Inc Full time

    Position OverviewAs a Childcare Support Specialist at Stepping Stone Child Development Center Inc, you will play a crucial role in fostering the growth and development of young children. Your contributions will be vital in creating a nurturing environment that promotes learning and social interaction.QualificationsEducation: Secondary (high) school...