Program Director

7 days ago

Langley, British Columbia, Canada Trinity Western University Full time
Job Summary

The Program Coordinator will be responsible for overseeing office and program administration, recruitment and communications, and various rentals and events at the Laurentian Leadership Centre. This role requires strong administrative skills, excellent communication abilities, and a warm and friendly attitude in a busy environment.

Main Responsibilities

- Update and organize course materials, webpage, and program supplies as needed in the day-to-day and yearly operations of the LLC.
- Liaise with various departments on campus regarding LLC needs and programs.
- Establish and maintain orderly systems of data and filing collections, both physically and electronically, for LLC staff.
- Manage the receipting and processing of LLC budget expenditures and liaise with the finance department.
- Supervise student employee contracts for roles in photography, content creation, and social media.

Recruitment and Applications

- Field potential student inquiries about the LLC program.
- Lead the application process, ensuring the LLC application portal is updated and managing all LLC applications on Salesforce.

Rentals, Conferences, and Events

- Administer conference and facility bookings at the LLC, including fielding inquiries, showing facilities to interested groups, calendar management, organizing conference details, and invoicing guests.
- Administer accommodation rentals at the LLC, including coordinating the application and payment processes for overnight guests and summer tenants.
- Oversee the management of the LLC parking lot rentals, including fielding inquiries, managing the wait list, collecting payment, and communicating with tenants.

Support to Other Staff

- Provide receptionist support to LLC staff, including the Executive Director, Associate Director, Community Life Coordinator, Facilities Coordinator, and adjunct professors.
- Support the Community Life Coordinator in facilitating community life and student fellowship at the LLC.
- Assist the Executive Director in the annual budget forecasting process and other administrative needs as they arise.

Requirements

- B.A. preferred, with knowledge of TWU structure an asset.
- 1-2 years related experience preferred, with well-developed administrative office skills.

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