Document Information Specialist

5 days ago

Guelph, Ontario, Canada Oregon Tool Full time

Job Summary:

We are seeking a highly organized and detail-oriented Document Information Technician to join our team at Oregon Tool Canada Ltd. In this role, you will be responsible for maintaining accurate and up-to-date material master data, creating and managing documentation, and leading system improvement initiatives.

Key Responsibilities:

  • Material Master Data Management: Set up and update materials in SAP based on product line and material type, gather information to create/update BOMs, product routes, and production versions in SAP, and manage technical production databases.
  • Documentation Creation and Management: Coordinate with stakeholders to ensure accurate documentation updates, create media (graphics, images) as needed, edit documents for clarity, and ensure compliance with internal standards.
  • CMA Requests/Engineering Change Notices: Submit and manage CMA requests for material master corrections, creations, or updates, and handle CMA requests for silkscreen artwork materials.
  • Project Support: Support new or modified product projects, coordinate mass updates to BOMs, product routes, and production versions, and lead documentation process overhaul initiatives.
  • Auditing, Troubleshooting, and Reporting: Audit SAP data, BOMs, and databases to ensure accuracy, identify and resolve inconsistencies, monitor KPIs, and troubleshoot documentation system issues.
  • Continuous Improvement and Training: Develop and update training materials, train users on documentation systems, and assist with system use, and lead projects to improve documentation systems, address cost reduction initiatives, and ensure HTML/CSS compliance for webpages.

Requirements:

  • Technical college diploma or equivalent experience.
  • Experience in a manufacturing environment preferred.
  • Experience with document control, editing, and technical writing.
  • Knowledge of material master data management processes.
  • Ability to create and maintain webpages.
  • Photo and video editing experience preferred.
  • Intermediate knowledge of Microsoft office.
  • Intermediate knowledge of HTML/CSS.
  • Experience using an IDE (Dreamweaver or other).
  • Intermediate knowledge of ERP system, SAP preferred.
  • Intermediate knowledge of Adobe software for photo.
  • Knowledge of photo and video equipment.
  • Strong written and verbal communication skills.
  • Strong organizational skills.
  • Self-starter, able to prioritize tasks, and work with minimal supervision.

What We Offer:

  • Comprehensive Group Benefits Plan.
  • 3-weeks of Paid Vacation, Available from year 1.
  • 3 paid Floater Days between Christmas and New Year's.
  • 80 hours of Paid Sick Time.
  • RRSP Matching (100% up to 3%, 50% next 3%).
  • Deferred Profit-Sharing Plan - up to 5%.
  • Career Advancement Opportunities.

Who We Are:

Oregon Tool Canada Ltd. is a global, premium-branded, aftermarket-driven precision-cutting-tool platform. We invite and encourage applications from all skilled individuals, including from groups that are traditionally underrepresented, not just because it's the right thing to do, but because it makes our company #SharperTogether.

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