Marketing Project Coordinator

2 weeks ago

Toronto, Ontario, Canada McMillan Full time

About the Role

We are seeking a highly motivated and organized Marketing Project Coordinator to join our team at McMillan. As a key member of our marketing department, you will be responsible for project managing short and long-term tasks to meet the departmental and Firm's Strategic goals and objectives.

Key Responsibilities

  • Reporting to the National Director, Marketing and Business Development, you will oversee the coordination of multiple priorities and manage a heavy workload.
  • You will be responsible for financial reports and expense management for the MBD team, including high-level budget preparation and ongoing oversight over monthly general ledger (GL) spend.
  • Frequent media requests will be fielded by you and redirected to the appropriate firm member.
  • You will be checking and tracking articles for McMillan mentions on a daily basis.
  • You will provide assistance and function as a key marketing resource to firm members, answering incoming calls and monitoring the general marketing email box.
  • You will be the key marketing point person representing marketing the internal sharepoint.
  • You will oversee the ticket coordination for hockey and baseball season, liaising with lawyers and other key stakeholders.
  • Calendar coordination will be a key responsibility, supporting managers in time management, including drafting agendas, coordinating team meetings, coordinating photo shoots and identify bring-forward items.
  • You will assist the National Director, Marketing & Business Development on a variety of firm projects.

Requirements

  • A minimum of 8-10 years' administrative experience in a professional service setting.
  • Excellent communication skills, with the ability to communicate in a professional manner, while exercising discretion and tact.
  • High client service skills balanced with a positive and flexible attitude.
  • Superior administrative and technical skills related to software platforms such as Word, Excel, PPT, financial platforms and customer relationship management (CRM) databases.
  • Exceptional organizational, process and project management experience handling sensitive and confidential information.
  • Comfortable working in a fast-paced, high energy, team-based work environment.

About McMillan

At McMillan, we believe that equity, diversity and inclusion are catalysts for success. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring, inspires enthusiasm and professional excellence.

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