Executive Director

6 days ago

Old Toronto, Canada Hot Docs Full time

Job Summary

The Executive Director of Hot Docs is a visionary leader who will shape the organization's future while ensuring its relevance and impact in the Canadian and global documentary landscape. Reporting to the Board of Directors, this role merges creativity with business acumen to drive the organization's growth and maintain its leadership in the documentary sector.

Key Responsibilities

  • Provide strategic leadership to guide the organization's growth and ongoing relevance to the documentary film community.
  • Lead and inspire teams through change, developing high-performing groups.
  • Responsible for setting and driving the organization's strategic vision, including overseeing the execution of long-term goals and establishing key performance indicators.
  • Strategically assess and address internal and external challenges affecting the organization, keeping the Board informed.

General Management

  • Responsible for oversight and direction of all organizational functions, including financial management, budget preparation, facility management, human resources, theatre bookings, client services, technical operations, ticket sales, technology, marketing, and customer service.
  • Balances utilization of the Cinema to ensure a broad range of arts and entertainment opportunities for the community.
  • Supports the succession planning process to effectively identify, develop, and deploy leadership capacity across the organization.
  • Oversees comprehensive marketing and communication strategies to enhance the organization's visibility and promote its initiatives with a wide range of stakeholders.
  • Fosters a positive, healthy, safe work environment with a commitment to equity, diversity, and inclusion.
  • Ensures management of capital and real-estate matters, including equipment and facility upgrades, insurance, and mortgage obligations.
  • Ensures the organization remains at the forefront of documentary trends, providing thought leadership on relevant issues within the documentary and arts & culture industry.

Finance and Fundraising

  • Oversees financial operations, working with department heads and the Finance Committee to prepare and manage the annual budget, approve expenditures, and monitor cash flow.
  • Supports diverse revenue-generating streams and activities, ensuring coordination and advancement of sources of earned revenue and contributed revenue.
  • Actively engages in fundraising, particularly the cultivation and stewardship of major corporate and public sector funders and partners.
  • Ensures compliance with relevant laws and regulations, including taxes, withholding payments, charity regulations, and insurance requirements.

Community and Stakeholder Relations

  • Serves as the primary spokesperson for the organization, communicating with the media, the public, and major donors.
  • Publicly represents Hot Docs in media interviews and other public forums to promote the organization's mission.
  • Establishes and maintains effective working relationships with arts sector groups, corporate sponsors, public sector partners, elected representatives, and other key stakeholders to advance Hot Docs' mission and objectives.
  • Stays apprised of the current state of the industry, related events, and festivals and uses this knowledge to ensure Hot Docs maintains leadership and relevance.
  • Serves as the primary liaison to the Board of Directors, supporting its governance functions and strategic priorities.
  • Builds relationships with key political staff and civil servants to advance Hot Docs' objectives and gain insights on policy, legislative, and regulatory developments.

Qualifications

  • 10+ years of relevant progressive management and leadership experience in performing arts organizations, including facility management and financial management.
  • Bachelor's degree in arts administration, theatre, business administration, or equivalent combination of education and experience.
  • A deep understanding and passion for the art and business of documentary filmmaking, along with experience leading a dynamic, entrepreneurial, and socially driven organization.
  • Proven experience in strategic oversight of senior leadership, project management, financial forecasting, and relationship-building with diverse stakeholders, especially in the Canadian landscape.
  • A proven track record of successful fundraising, financial oversight, and personnel management.
  • A demonstrated commitment to equity, diversity, and inclusion.
  • Excellent communication, interpersonal, and networking skills, with the ability to build relationships across diverse stakeholders, particularly in the philanthropic, corporate, and public sectors.
  • Knowledge of strategic planning process and the ability to lead in the development of strategic plans and initiatives.
  • Demonstrated ability to manage change effectively and navigate organizational challenges using change management frameworks.
  • Prior experience in an entrepreneurial leadership role in a non-profit organization is an asset.
  • Bilingual in French is a plus.
  • Experience in a unionized environment is an asset.

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