Data Entry and Operations Coordinator

1 week ago

Edmonton, Alberta, Canada CareerArc Full time

CareerArc is seeking an experienced Data Entry and Operations Coordinator to join our team.

About the Role:

We are looking for a highly organized and detail-oriented individual with excellent data entry skills to support our Custodial Services section.

Key Responsibilities:

  • Create and update purchase orders as requested, ensuring accuracy in accordance with contract rate schedules.
  • Process contract custodial services invoices, verifying rates and services align with control agreements.
  • Foster effective communication with Accounts Payable staff to resolve any inquiries or issues.
  • Collaborate with Operations staff to address accounts payable discrepancies and ensure seamless operations.
  • Utilize SAP systems, including Plant Maintenance, ECC, ARIBA, and other corporate systems, to perform various tasks.
  • Perform basic calculations, such as service rates and GST, as needed to ensure accurate financial transactions.
  • Investigate and resolve Ariba exceptions to maintain efficient operations.
  • Prepare and update Vendor Control Agreement balances for operational staff to facilitate informed decision-making.
  • Enter biweekly time into CAT2, conduct data audits, and consult with Forepersons to validate and correct entries.
  • Manage work orders using SAP Plant, ensuring timely completion of tasks.
  • Perform other duties as required to support the team's goals.

Requirements:

  • Excellent data entry skills with attention to detail and accuracy.
  • Strong organizational and time management skills to meet deadlines.
  • Effective communication and interpersonal skills to collaborate with cross-functional teams.
  • Proficiency in SAP systems, including Plant Maintenance, ECC, ARIBA, and other corporate systems.
  • Ability to perform basic calculations and resolve Ariba exceptions.
  • High school diploma or equivalent required; relevant experience preferred.

Benefits:

  • A competitive estimated salary range of $45,000 - $65,000 per year, depending on experience.
  • Opportunities for growth and professional development within CareerArc.
  • A dynamic and supportive work environment that fosters collaboration and innovation.
  • Access to industry-leading tools and technologies to enhance job performance.

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