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Procurement Specialist

1 month ago

Edmonton, Alberta, Canada Cenergy International Full time
Job Description

The Procurement Specialist will be responsible for supporting the development and implementation of contract management plans by sourcing documents, monitoring performance, and addressing non-performance to achieve contract outcomes.

Key Responsibilities
  • Assist in finalizing contracts with vendors
  • Administer contracts according to management plans
  • Maintain stakeholder relationships
  • Proactively manage risks and issues
  • Develop procurement strategies
  • Refine requirements
  • Prepare RFXs
  • Identify subprojects requiring separate RFXs
  • Respond to vendor inquiries
  • Create selection methodologies
  • Evaluate vendor proposals for quality and compliance
  • Produce necessary documentation per procurement guidelines
  • Assist in planning vendor presentations and debriefings
Roles and Responsibilities

The Procurement Specialist will contribute to the development and implementation of contract management plans by sourcing documents and established contracts, as well as monitoring performance and addressing non-performance, to achieve the required contract outcomes.

Contract Execution & Post RFX Activities
  • Assist the Department in finalizing contracts with recommended vendors
  • Administer contracts in accordance with approved Contract Management Plans and procedures and update contract details to maintain the integrity of contract information
  • Establish and maintain stakeholder and supplier relationships to identify and minimize risk, and maximize the value from the contract
  • Proactively identify and manage contract risks to meet organizational obligations and achieve the planned outcomes of the contract
  • Proactively resolve contract issues with vendors
Solicitation Document Preparation
  • Support development of a strategy for procurement preparation based upon project goals and criteria
  • Refine identified business and technical requirements
  • Preparation of RFXs and draft review documents
  • Identify any subprojects where separate RFXs may be required to acquire specific vendor services
  • Assist the Department in providing RFX interpretations to vendors by developing written responses to questions
Evaluation & Debrief
  • Prepare RFXs selection methodologies, evaluation plans, evaluation criteria mandatory, evaluation schedules, and final award recommendations
  • Review vendor proposals for quality accuracy and adherence to required standards
  • Creation of supporting project documentation as per the guidelines of the Government of Alberta procurement policy
  • Assist in planning and scheduling bidders conferences and vendor presentations including agenda development for those activities
  • Assist in debriefing unsuccessful vendors
Requirements
  • 3 years experience with trade agreements, Financial Administration Act, Freedom of Information and Protection of Privacy Act, Public Works Act
  • 6 years experience project managing and leading a team through a full cycle of sourcing including upfront planning, Requests for Proposals (RFPs), Negotiated Requests for Proposals (NFRPs), Requests for Quotes (RFQs), Requests for Information (RFIs), negotiations, evaluation, supplier feedback, and contract execution
  • 6 years experience using Microsoft Office Suite tools
  • 6 years experience with contract negotiations
  • 6 years relevant experience in a role similar to this
Preferred Qualifications
  • Completion of SCMP or other equivalent courses and associated certificates
  • 3 years of demonstrated experience with negotiating or monitoring contractual arrangements with vendors
  • 3 years experience using ERP systems such as SAP
  • 6 years experience with tender systems (E-bidding)
  • Clear verbal and written communication skills and the ability to interact professionally with a diverse group
  • Excellent organizational skills and ability to prioritize work
  • Strong analytical skills with high attention to detail and accuracy
  • The ability to establish and maintain effective working relationships with team members, management and vendors
  • The ability to make well-founded business decisions in a fast-paced and stressful environment
  • The ability to organize files, documents, etc.

Cenergy International is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years. We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.