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Procurement Specialist

1 month ago

Vaughan, Ontario, Canada Burnac Produce Limited Full time

Job Summary

We are seeking a highly skilled Procurement Assistant to join our team at Burnac Produce Limited. As a key member of our procurement team, you will be responsible for managing and coordinating procurement activities, ensuring seamless customer service, and maintaining accurate records and reports.

Key Responsibilities

  • Process and create purchase orders, sales orders, and I-trade orders in a timely manner, ensuring attention to detail and reporting discrepancies to the Category Management team as necessary.
  • Prepare and maintain accurate records and reports for pricing, customer instructions, quality, inventory, and transfers, vendor information, invoice, and cost data.
  • Prepare and communicate loading schedules, ensuring alignment with customer delivery schedules and working closely with internal logistics teams.
  • Provide support in the promotion and creation of programs for customers and assist in communicating those programs to the sales teams.
  • Troubleshoot inventory discrepancies, research, and resolve discrepancies in partnership with operating partners and Category Managers.
  • Prepare, update, and manage category portions of support for the Sales Team and communicate updates to the Category Management team as required for floor plans, transfers, inventory, etc.
  • Prepare and keep records of the vendor payment process, compile payment packages, track information, ensure accuracy, maintain files and spreadsheets, communicate payment details to vendors, analyze data, and troubleshoot issues.
  • Track, update, and modify product data flow and payments to ensure no discrepancies in items or pricing and address changes in demand with the Category Management Team.
  • Prepare research and ad-hoc project work as required.
  • Follow-up on outstanding items and issues and support buyers with correcting and tracking down discrepancies.
  • Assist coworkers with overflow work as necessary.
  • Process and update Category Management team annual budget and forecasting tools.
  • Execute all duties in accordance with the company's key performance indicators, business objectives, guiding values, policies, and procedures.

Communication

  • Consistently and effectively communicate the company mission, initiatives, and objectives to customers, vendors, and internal teams through organized and scheduled conference calls, meetings, and email communications as required by the business.
  • Pro-actively communicate with colleagues and other departments as necessary to attain pertinent information and ensure deadlines are met.
  • Provide updates for internal teams in key areas of the business, including but not limited to sales reports, inventory reports, and category watch-outs.
  • Ensure effective written and verbal communications via all channels, including but not limited to reports, emails, calls, presentations, meetings, etc.

Problem Solving

  • Day-to-day management of obstacles within the position.
  • Provide support for internal teams to assess root cause for concerns arising and/or currently existing within the product programs.
  • Assist in the collection of information regarding customer needs and adjust/update the Category Management team accordingly based on results provided in sales and budgets.
  • Escalate complex issues and work with the Category Management Team to resolve.

Accountability

  • Aid in the planning, tracking, reporting, and execution of planned customer product programs and procurement activities, ensuring program compliance, accurate date-tracking, procurement policies, and guidelines are adhered to and deadlines are met.
  • Prepare and complete documents, presentations, communication templates, program templates, and reports for the Category Management team.
  • Ensure timely completion and management of category deliverables by working with the team and through personal time management.
  • Stay up-to-date on pricing and products on hand and on route to ensure integrity of the procurement plan. Verify incoming loads upon receipt at the warehouse.
  • Work in partnership with all applicable departments to accomplish category objectives and work together to achieve these objectives specifically as it pertains to coordinating product sourcing, product inventory, product quality, shipping/receiving, storage, pricing, floor-planning, claims, shrink prevention/management, program profitability, increased sales, customer support, customer satisfaction, shorts management, DSD programs, and reduced/managed overhead costs.
  • Track and report vendors' performance to the Category Management team to ensure the business can meet customer needs through consistent and effective vendor product quality, delivery, pricing, innovation, etc.

Detail Orientation

  • Ensure all data entry, verification, documents, and reports are audited and error-free in advance of submission or communication with internal or external parties.

Job Knowledge

  • Apply knowledge of supply chain requirements and processes when creating, managing, and processing tasks as required by the company.
  • Understand the company's categories and assigned categories specifically as it pertains to quality, supply chain requirements, product flow, inventory management, product shelf life/expiry, product sales potential, product sell-through opportunities, and opportunities to leverage other category programs.

Quality

  • Ensure seamless customer service while working with internal quality control departments to preserve product integrity, reporting, consistency, as well as managing surplus, shrink, or loss.

Compliance

  • Complete tasks in accordance with company policies, procedures, and food safety regulations.

Maintain workplace health and safety through active compliance with all workplace health and safety policies and procedures.

Any other duties as required.