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Senior Billing and Project Accounting Specialist
2 months ago
Gannett Fleming is seeking a highly skilled Senior Billing and Project Accounting Specialist to join our team. As a key member of our accounting department, you will be responsible for reviewing project contract documentation to ensure accurate project setup, adhering to client requirements, quality guidelines, and revenue decision-making protocols.
Key Responsibilities:
- Project Setup and Review: Read, comprehend, and understand client contracts for compliance with corporate requirements and accurate project setup.
- Project Data Management: Review project setup documents for accuracy, ensuring data reflects contract terms and authorizations, and complies with the Project Management & Quality Guidelines and the Revenue Decision Making Matrix for budget entry for new projects and project revisions.
- Accounting and Billing: Input new and revised project data such as budgets, phase/task/org authorizations, client updates, and billing particulars into the BST Accounting System.
- Subconsultant Invoicing: Process subconsultant invoices through the BST Accounting System and release payments.
- Invoice Production: Produce monthly Pre-bills & Final invoice packets for clients with a high level of accuracy.
- Accounts Receivable: Post Final Invoices to Accounts Receivable and adjust Accounts Receivable or reinstate invoices as needed.
- Document Management: Archive invoices and client contract documentation.
- Analysis and Research: Analyze and research Work-in-Process and Project Analysis with excellent proficiency.
- Project Closeout: Perform Project Closeout Analysis with excellent proficiency.
- Internal and External Audit Liaison: Provide internal and external audit liaison assistance.
- Training and Mentoring: Assist with training and mentoring staff.
- IT Support: Perform testing and maintenance in conjunction with the IT department.
- Software Implementation: Assist in research and testing of new software implementation for the department.
Education and Experience:
- Associate's Degree in Accounting or related field and at least 15 years' relevant experience
- 10+ years' experience in Project Accounting
- Proficiency in Microsoft Excel, Word, Outlook, and Acrobat Adobe
- Ability to prepare Advanced invoices via BST, Excel, and utilize Client Portals
- Working knowledge of Project Accounting Software such as BST or Deltek
- Excellent written and verbal communication and organization skills
- Ability to multi-task with close attention to detail
- Possess time-management skills and a cooperative attitude to work under pressure
Gannett Fleming is a company that believes in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.
We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.
Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.
Gannett Fleming will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position. No relocation assistance will be provided for this position. Local residents will be given preference.
