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Job Title: Pharmacy Assistant

We are seeking a highly skilled and detail-oriented Pharmacy Assistant to join our team at Prairie Mountain Health. As a Pharmacy Assistant, you will play a vital role in ensuring the smooth operation of our pharmacy department.

Responsibilities:

• Enter patient information into the applicable computer system for profile updates, label generation, and charging purposes.
• Generate patient-specific reports, such as labels and profiles.
• Review and adjust selected non-patient-specific reports, including outpatient, inventory, statistical, narcotic, and Pyxis reports.
• Sort and process medications returned to the pharmacy, recording, crediting, and returning medication to stock locations or discarding it.
• Assemble, file, and maintain departmental records, including prescriptions and patient profiles.
• Perform intermediate checks on prepared medications for accuracy, as per departmental procedure.
• Direct inquiries from phone calls and visitors, as applicable.
• Perform inspections of medication storage areas in the pharmacy and on nursing units for proper storage, cleanliness, and expiry dates.
• Train new pharmacy assistants.
• Deliver medications to appropriate nursing units.
• Accumulate data and maintain records for departmental statistics.
• Handle cytotoxic and biological products.
• Order stationery supplies.
• Monitor expiry of medications.

Inpatient Dispensing:

• Fills prescriptions by selecting medication, placing it into an appropriate container, and affixing the label to the container.
• Performs extemporaneous compounding as required and maintains manufacturing records.
• Prepares medications for delivery or shipping, as required.
• Stores and maintains records of patients' medications from home.
• Counts and records quantity of narcotics on hand.
• Fills stock medication requisitions.
• Assists the pharmacist in dispensing prescriptions.
• Issues and delivers controlled drugs and maintains records to non-Pyxis areas, participating in inventory reconciliation.

PYXIS (where applicable):

• Runs Pyxis reports daily at the Pyxis console and assigns new patient-specific medications to Pyxis med stations, as required.
• Selects medications from stock for refill and loads Pyxis med stations.
• Loads assigned medications, refills standard medications, and unloads medications without orders at Pyxis med stations.
• Responds to stock-out bulletins, stock-critical low bulletins, picks medication, and refills the medication at Pyxis med stations.
• Checks and replenishes ward stock at each nursing unit.
• Maintains adequate supply of strip-packaged medications for ward replenishment.
• Assists in maintaining appropriate medications and inventory in the Pyxis med stations.
• Empties Pyxis and non-Pyxis return bins and returns inventory.
• Checks expiry dates, inspects drug storage areas, maintains ward stock lists, and organizes and labels cupboards.

Sterile Services:

• Assembles medications and supplies required for patient-specific and bulk sterile compounding.
• Assists in the preparation of sterile products, using aseptic technique, in the Horizontal Laminar Flow Hood and Biological Safety Cabinets.
• Performs batch and patient-specific sterile compounding, including adult Total Parenteral Nutrition (TPN), pediatric TPN, large and small volume parenterals, chemotherapy, and epidurals.
• Prepares sterile compounds.
• Stocks sterile room with supplies.

Inventory:

• Maintains adequate inventory levels.
• Receives and verifies incoming drug shipments.
• Reconciles invoices and credits.
• Orders non-stock supplies.
• Fills order requests from non-contract purchasers.
• Maintains pertinent inventory records.
• Processes month-end and year-end.
• Sends expired goods to vendors for credit.
• Reconciles inventory issues.

Database Management:

• Enters medication and financial information into the Pyxis, BDM, and Logibec databases.
• Monitors and tests pharmacy interface systems.
• Reviews, updates, and maintains the formulary in response to Pharmacy and Therapeutics recommendations upon Regional Medical Advisory Committee (RMAC) approval.
• Analyzes system reports and staff feedback to determine inventory levels.
• Oversees the building of Pyxis med stations.
• Resolves system issues.

Secondary Hospital Site & Remote Locations:

• Fills and sends orders to facilities.
• Receives expired stock from contract facilities, sorts, and catalogues the stock according to manufacturer/wholesaler, then records which facility the stock belongs to and ships expired goods to the appropriate vendor.
• Divides credit invoice amounts and provides an itemized list along with a credit total to each facility.
• Prepares and updates ward stock sheet lists.
• Heat seals (blister packs) controlled drug stock for use at facilities.
• Checks controlled drug sheets for error/omissions and makes arrangements to have them completed/corrected. Files and stores sheets as required by the College of Pharmacists.
• Checks expiry dates of products.
• Other duties as assigned.

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