Accounts Payable Coordinator

3 weeks ago


Ajax, Ontario, Canada Adecco Canada Full time
Accounts Payable Coordinator - Parts Job Description

Adecco Canada is seeking a dedicated and detail-oriented Accounts Payable Coordinator - Parts to join our client's team for a temporary role located in Ajax, ON. In this position, you will be responsible for ensuring the accurate and timely processing of domestic invoices, maintaining database integrity, and supporting various aspects of the parts payable process.

Key Responsibilities:
  • Process domestic invoices, including Spot Buy, Scheduling Agreements, and Drop Ship, within established payment and month-end timelines.
  • Utilize and update the EDI Microsoft database daily for data entry processing or documenting processing errors.
  • Verify accuracy of automated oil billings through daily/monthly query analysis.
  • Verify transportation claims in the client Parts Portal to enable processing of open invoices without a system Goods Receipt entry.
  • Coding and logging all manual purchase order or scheduling agreement invoice discrepancies.
  • Prepare, send, and track EDI invoice discrepancy correspondence to vendors with clearly identified actions and requirements for resolutions.
  • Support the Parts Inquiry Mailbox as needed.
  • Identify and communicate opportunities for process improvement, striving for automated, error-free, and efficient processes.
  • Ensure domestic parts invoice process and desk procedure documentation are prepared, tested, and maintained.
Requirements:
  • Must be legally eligible to work and reside in Canada.
  • Degree/Diploma in Accounting.
  • Minimum 2 years' experience in accounts payable.
  • Experience in the automotive or transportation sector.
  • Clear Criminal background check required.


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