Accounting Manager

2 months ago

Surrey, British Columbia, Canada Coast Mental Health Full time

About Coast Mental Health

Coast Mental Health is a leading mental health non-profit organization in Canada, providing innovative housing and community-based rehabilitation services for individuals with mental illness.

Job Summary

As a key member of our finance team, the Accounting Manager will be responsible for managing and assisting with various accounting and trust administrative functions. This role will also involve unionized staff management and performance monitoring in accordance with the collective agreement.

Key Responsibilities

  • Develop and maintain work procedures, ensuring department standards are met, transactions are accurate, and deadlines are met.
  • Assist with the preparation of monthly/quarterly and annual financial statements, quarterly management's discussion and analysis (MD&A), and relevant backup schedules.
  • Support internal and external audits, including financial audits related to assets and compliance audits of contracts and grants.
  • Prepare and maintain account reconciliations and financial analytical papers.
  • Assist with the budget process to ensure expenditures align with funded contracts and develop annual operating and project budgets.
  • Develop, evaluate, and oversee financial control and reporting systems related to budgets, grants, resource allocation, and contracts with external agencies and service providers.
  • Manage grants and/or contracts by reviewing for accuracy, ensuring payments align with contract terms, tracking and reviewing financial status to termination date, flagging cases of over- and under-funding, and recommending reallocation of funds to meet financial commitments.
  • Perform cash management duties, including receiving, recording, and balancing cash transactions, preparing and reconciling bank statements, and maintaining and balancing accounts, including client trust.
  • Provide support and backup for the Assistant Controller, Financial/Contract Administrator, Accounts Payable, Accounts Receivable, and other accounting functions.
  • Perform projections, forecasts, and analyses for clients, the Ministry, and management.
  • Prepare and review relevant reports, including statistical summaries for internal and external purposes.
  • Support the identification, pursuit, and closing of new trust opportunities.
  • Develop and maintain data tracking mechanisms, such as databases and record-keeping systems.
  • Provide ongoing support to the trust accounting process, including monthly/quarterly reconciliations and financial reporting.
  • Review and prepare tax supporting schedules and reconciliation for the Trust, e.g., T3.
  • Limit corporate risk exposure by ensuring account administration is carried out proactively and in compliance with defined policies/procedures and audit standards, including timely escalation of issues to the management team.

Human Resource Planning and Management

  • Establish a positive, healthy, and safe work environment in accordance with relevant legislation.
  • Determine staffing requirements.
  • Interview, select, hire, orient, and train employees, volunteers, and/or students.
  • Supervise staff, volunteers, and/or students and monitor workloads on an ongoing basis.
  • Schedule staff to ensure safe and appropriate coverage, including vacation and overtime authorization.
  • Monitor the performance of staff, volunteers, and/or students on an ongoing basis. Complete probationary and regular annual performance reviews with employees.
  • Discuss performance concerns and develop employee action plans when required.
  • Provide ongoing support, coaching/mentoring, recognition, and direction to departmental staff to enable them to achieve a high standard of practice.
  • Ensure ongoing professional development and training is provided for employees.
  • Interpret and ensure compliance with the Collective Agreement. Participate in the grievance process as a management team representative. Initiate progressive discipline up to and including suspension and termination of employment. Ensure appropriate documentation is prepared.
  • Maintain human resource files and records (electronic and paper) for staff, volunteers, and/or students.
  • Complete or ensure payroll and scheduling are completed in a timely manner.
  • Participate in the development and administration of policies, procedures, and guidelines.
  • Perform other related duties as assigned.

Job Qualifications

  • University degree in Accounting/Business.
  • CPA designation in good standing in BC or in the last stages of the CPA program.
  • Minimum 5 years of experience in accounting.
  • Knowledge in trust administration.
  • Or other qualifications determined to be reasonable and relevant to the level of work.
  • Previous management experience working in a unionized environment preferred.

Skills and Abilities

  • Ability to communicate effectively, both verbally and in writing.
  • Computer skills: Strong knowledge of Microsoft Office, including Word, Excel, and Outlook.
  • Physical ability to carry out the duties of the position.
  • Ability to work independently and in cooperation with others.
  • Business writing skills.
  • Ability to research, analyze, and resolve problems.
  • Senior-level accounting analysis skills with respect to financial reports, project reports, and budgets.
  • Ability to develop, evaluate, and monitor administrative systems and procedures.
  • Working knowledge of SAGE 300 (preferred).

Salary Range

The salary range for this role is a minimum of $75,587, midpoint of $94,483, and a maximum of $108,656. Upon hire, most new employees will be placed in a starting salary between the minimum and midpoint of the stated salary range. In some circumstances, candidates may be eligible for compensation beyond the midpoint, influenced by qualifications and years of experience in similar roles.

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