Intellectual Property Support Professional

2 months ago

Toronto, Ontario, Canada Meridia Recruitment Solutions Full time

Job Summary

Meridia Recruitment Solutions is seeking an experienced Legal Administrative Assistant to join our client's Intellectual Property group, specializing in Trademarks. The successful candidate will support a high-volume practice, managing a busy workload and providing exceptional administrative support to a well-respected professional in the Trademark space.

Key Responsibilities

  • Organize and expedite the flow of work through the professional's practice, initiating follow-up actions as necessary.
  • Prepare accurate and professional legal documents and correspondence with minimal direction.
  • Transcribe and type legal documents and correspondence.
  • Liaise between the legal professionals and various internal and external individuals, groups, and clients at all levels.
  • Prepare, amend, and attend to electronic filings and prosecution of Canadian trademark applications and related reports.
  • Monitor deadlines, send reminders, and assist with the preparation and filing of reports to clients and responses to deadlines.
  • Prepare dockets and accounts for approval, demonstrating proficiency with accounting and billing procedures.
  • Prepare routine correspondence, administrative tasks, and maintain client contact information in a database.
  • Prioritize incoming work, follow through on assignments, and manage ongoing tasks.
  • Implement and maintain practice management systems on behalf of busy professionals.
  • Open and close files.
  • Work proactively in the day-to-day support of the professional's Intellectual Property practice.
  • Work effectively as part of an Intellectual Property team.
  • Use initiative and good judgment to relieve the professional of administrative detail.

Requirements

  • Administrative Assistant or Legal Administrative Assistant Diploma with a minimum of 5 years of experience in Intellectual Property, with a focus on Trademarks.
  • Strong knowledge of Microsoft Office Suite.
  • Good keyboard and dictation typing skills.
  • Ability to work in a team environment with a professional demeanor.
  • Strong written, oral, and verbal communication skills.
  • Thorough, conscientious, and strong proofreading skills.
  • Ability to multi-task within a fast-paced environment.
  • Ability to independently learn and use electronic tools, systems, and applications.

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