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Intellectual Property Support Professional
2 months ago
Job Summary
Meridia Recruitment Solutions is seeking an experienced Legal Administrative Assistant to join our client's Intellectual Property group, specializing in Trademarks. The successful candidate will support a high-volume practice, managing a busy workload and providing exceptional administrative support to a well-respected professional in the Trademark space.
Key Responsibilities
- Organize and expedite the flow of work through the professional's practice, initiating follow-up actions as necessary.
- Prepare accurate and professional legal documents and correspondence with minimal direction.
- Transcribe and type legal documents and correspondence.
- Liaise between the legal professionals and various internal and external individuals, groups, and clients at all levels.
- Prepare, amend, and attend to electronic filings and prosecution of Canadian trademark applications and related reports.
- Monitor deadlines, send reminders, and assist with the preparation and filing of reports to clients and responses to deadlines.
- Prepare dockets and accounts for approval, demonstrating proficiency with accounting and billing procedures.
- Prepare routine correspondence, administrative tasks, and maintain client contact information in a database.
- Prioritize incoming work, follow through on assignments, and manage ongoing tasks.
- Implement and maintain practice management systems on behalf of busy professionals.
- Open and close files.
- Work proactively in the day-to-day support of the professional's Intellectual Property practice.
- Work effectively as part of an Intellectual Property team.
- Use initiative and good judgment to relieve the professional of administrative detail.
Requirements
- Administrative Assistant or Legal Administrative Assistant Diploma with a minimum of 5 years of experience in Intellectual Property, with a focus on Trademarks.
- Strong knowledge of Microsoft Office Suite.
- Good keyboard and dictation typing skills.
- Ability to work in a team environment with a professional demeanor.
- Strong written, oral, and verbal communication skills.
- Thorough, conscientious, and strong proofreading skills.
- Ability to multi-task within a fast-paced environment.
- Ability to independently learn and use electronic tools, systems, and applications.
