Project Coordinator

4 weeks ago

Halifax, Nova Scotia, Canada Dillon Consulting Full time
Job Summary

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at Dillon Consulting. As a key member of our project management team, you will provide administrative support to project managers and contribute to the successful delivery of engineering design and construction projects.

Responsibilities
  • Provide coordination support to project managers, including preparation, monitoring, and execution of project plans, reports, proposals, contracts, and budget analysis.
  • Assist with design and drafting of transportation and municipal infrastructure projects, incorporating water supply, sewers, roads, land development site servicing, drainage, and waste management elements.
  • Draft client and sub-consultant/sub-contractor agreements and scope changes using Dillon standard templates, and coordinate the contract review and approval process.
  • Provide assistance with general accounting needs, including invoices, accounts payable, expense claims, database management, and project closure.
  • Track, verify, and process sub-consultant/sub-contractor invoices.
  • Support project managers with document control programs, including tracking requests for information (RFIs), setting up project team meetings, and facilitating responses to information from technical teams.
  • Provide enhanced and embedded project support to meet unique project requirements, including attending project meetings, recording and distributing meeting minutes, participating in client meetings, and liaising with various departments within our client groups.
  • Contribute to the development of project documentation, including letters, memos, forms, specifications, and quality and risk reviews.
Requirements
  • 5 years of experience in project administration, project coordination, or construction management, with a background in engineering, civil preferred.
  • Post-secondary education in business administration or project management is considered an asset.
  • Understanding of basic accounting principles, terms, and financial functions.
  • Proficient in Microsoft Office, specifically Word, Excel, and PowerPoint.
  • Excellent attention to detail, high regard for accuracy, and ability to provide high-quality outputs.
  • Professional verbal and written communication skills.
  • Time management skills and ability to prioritize work effectively to meet tight deadlines and adapt to changing workload demands.
  • Strong interpersonal skills and positive attitude.
  • Ability to develop innovative solutions when experiencing unexpected challenges or roadblocks.
Why Choose Dillon

Dillon Consulting is a people-powered organization that values technical proficiency, social responsibility, and innovation. We strive to remain at the forefront of technology and innovation, and empower our employees to continually grow and develop.

We live our core values:

  • Reliability: words that result in actions build trust.
  • Achievement: do the work to hit the target.
  • Continuous development: always learning; always adapting; always growing.
  • Creativity: discover new possibilities.
  • Courage: do the things that matter, especially when it's hard.
  • Inclusiveness: enabling belonging to draw strength from our differences.

In addition, we offer:

  • Employee share purchase plan.
  • 100% employee-owned company with share ownership open to all full-time regular employees.
  • Competitive compensation package.
  • Comprehensive health benefits.
  • Generous retirement savings plan.
  • Student loan repayment assistance with matching employer contributions.
  • Flexible work hours and remote working options.
  • Learning and development opportunities.
  • Employee and Family Assistance Program (EFAP).
  • Wellness Subsidy.

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