Payroll Administrator

6 days ago

Vancouver, British Columbia, Canada Alliance for Arts and Culture Full time

Job Overview

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We are seeking an experienced Payroll Specialist to join our team at Emily Carr University of Art + Design. The successful candidate will be responsible for the accurate and timely preparation of semi-monthly payroll in accordance with Collective Agreements, employment contracts and accepted policies and procedures.

Responsibilities

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  • Prepare and process semi-monthly payroll, in accordance with collective agreements, labour standards, and established policies and procedures.
  • Liaise with Human Resources to ensure source documents are complete and personnel payroll records are accurate.
  • Verify that all payroll data, including timesheets and self-serve web time entries (SSTE), is complete and accurate, and report discrepancies.
  • Ensure accounting records for Payroll are filed and archived according to policy and legislative requirements.
  • Coordinate paper filing, archives storage and destruction.
  • Assist with the electronic Colleague storage, Payroll drive, Finance Hub storage and archival process for Payroll.
  • Assist with the preparation of T4s, T4As, and T4A-NRs.
  • Liaise with HR and IT to set up the self-serve web time entries (SSTE) program for new and existing employees and supervisors.
  • Provide comprehensive guidance and instructions to employees and supervisors on completing timesheets, payroll/tax forms, and web time entries.
  • Address inquiries from employees and third parties regarding pay and pensions.
  • Update and maintain employee payroll, pension records in Colleague.
  • Process garnishment orders and third-party requests.
  • Responsible for University Pension Plans administration, including segment reporting, enrolment, remitting, purchase of service, termination, retirement, and other pension related duties as required.
  • Responsible for the monthly reconciliation and maintenance of pension adjustment records for reporting purposes.
  • Maintain, document, and update internal pension procedures when changes or new requirements arise.
  • Prepare the employer-paid pension costs worksheet for fiscal year-end purposes and complete the pension survey as required.
  • Update and maintain the step increment worksheet on a regular basis for payroll processing purposes.
  • Responsible for University Workers' Compensation Boards (WCB) accounts administration, including employer payroll & contract labour reporting, and timely payment of remittances.
  • Create payment spreadsheets for Sessional faculty contracts.
  • Assist with inputting annual employee salary scales into Colleague in accordance with contract agreements.
  • Reconcile all statutory deductions and payroll related general ledger accounts on a semi-monthly basis.
  • Assist with monthly Payroll journal entries as required.
  • Review departmental requests for journal transfers to ensure appropriateness and accuracy.
  • Prepare Payment Vouchers as required.
  • Assist with the preparation of select internal and external reports, including Statistics Canada reports.
  • Assist with the preparation of the annual salary budget, monthly variance analysis relating to salary budgets, and Payroll account reconciliations.
  • Assist with calendar and fiscal year-end procedures, including completing account reconciliations, preparing the audit file, creating lead sheets, and providing information to external auditors as required.
  • Prepare general holiday payments and Christmas break entitlements.
  • Prepare Records of Employment and terminate employment records in Colleague.
  • Assist with miscellaneous projects and implementing office procedures as required.
  • Perform other related duties as required.">

Qualifications

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The ideal candidate will possess two to three years of post-secondary education in accounting, business administration or financial management, plus Payroll Compliance Practitioner (PCP) certification, or certification in progress. A minimum of five years' experience in a comparable position, processing full-cycle payroll, is also required. Alternatively, an equivalent combination of education and experience may be considered.

Experience with administering payroll reporting to pension plans and benefit providers is highly desirable. Strong knowledge of methods, principles and regulations used in the preparation and processing of computerized payroll, as well as sound knowledge of financial accounting, bookkeeping, and office procedures, is essential.

A high level of analytical and problem-solving skills, combined with excellent written and verbal communication skills, is necessary for this role. Ability to apply University and departmental policies, procedures and guidelines, as well as work independently as well as in a team, is also required.

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