Document Control Specialist

3 weeks ago

Calgary, Alberta, Canada Partner Staffing Full time
Job Title: Document Control Specialist

Location: Edmonton, AB

Company Overview:

Partner Staffing is a leading recruitment agency specializing in providing high-quality individuals to the Oil and Gas sector, Engineering, Procurement, Construction, and Utilities industries. We are seeking a talented Document Control Specialist to join our dynamic team.

Why Work with Our Client:

  • Competitive Salary: Enjoy a generous compensation package including bonuses, a registered pension plan (RPP), and profit-sharing.
  • Health Benefits: Comprehensive health coverage for you and your family.
  • Professional Growth: Access to diverse training programs, workshops, and career advancement opportunities.
  • Collaborative Team: Work in a supportive environment that values creativity and diverse perspectives.
  • Innovative Projects: Engage in cutting-edge projects using industry-leading technologies.
  • Employee Wellness: Benefit from wellness programs, fitness incentives, and resources promoting a healthy lifestyle.
  • Inclusive Culture: Experience a company culture that celebrates diversity and encourages collaboration and growth.
  • Career Advancement: Opportunities for internal promotions and ongoing professional development.

Role Overview:

The Document Control Specialist will ensure the timely, accurate, and efficient preparation and management of documents. Key responsibilities include:

  • Maintaining document control folder structures.
  • Managing project document distribution matrices.
  • Implementing project-specific document control procedures.
  • Updating and maintaining the document register in DC software.
  • Assigning document numbers.
  • Releasing fabrication drawings and documents according to project distribution lists.
  • Preparing shop fabrication binders.
  • Verifying document action requests completed by the project team.
  • Troubleshooting documentation issues and resolving them with relevant personnel.
  • Handling client transmittals through DC software or client-specified methods.
  • Organizing scanning, renaming, filing, and maintaining engineering documentation for projects.
  • Submitting CRN for designated projects.
  • Uploading and maintaining BOM files on the ERP system.
  • Creating and updating item numbers and general housekeeping on the ERP system.
  • Archiving completed projects.
  • Assisting with IOM manuals.
  • Performing miscellaneous tasks as assigned by the Document Control Manager.

Requirements:

  • Five years of experience in document management.
  • Post-secondary education and/or a related diploma is an asset.
  • Training in document management, office administration, or a related technical discipline.
  • Strong understanding of engineering and construction documentation.
  • Proficiency in industry best practices.
  • Understanding of financial metrics.
  • Ability to produce high-quality work under competing priorities and strict deadlines.
  • Proficiency in Aconex, Bluebeam, MS Office suite (Word, Excel, PowerPoint), Outlook, and Teams.
  • Excellent verbal and written communication skills.
  • Strong time management and organizational skills.
  • Exceptional interpersonal skills with the ability to interact positively with all levels of staff.
  • Sensitivity and discretion when working with confidential information.

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