Grounds Team Leader

3 weeks ago

Toronto, Ontario, Canada Toronto District School Board Full time

Job Summary:

The Toronto District School Board is seeking a highly skilled and experienced Grounds Team Leader to join our team. As a key member of our Facilities Services department, you will be responsible for managing the grounds maintenance and landscaping improvement program for approximately 140-150 schools and facilities in a designated region.

Key Responsibilities:

  • Provide leadership and direction to staff in the grounds maintenance and landscaping improvement program.
  • Liaise with Facility Team Leaders, principals, and superintendents to establish client requirements.
  • Optimize the use of allocated resources, including planning, delivering, and evaluating services.
  • Administer the acquisition, distribution, and use of resources.
  • Supervise scheduling and completion of grounds maintenance, minor maintenance, including SAP PM work order management system.
  • Coordinate the grounds and site repair program with trades staff.
  • Schedule maintenance.
  • Respond to emergency situations.
  • Monitor grounds service contracts within responsibility to ensure maximum effectiveness and adherence to specifications.
  • Responsible for the supervision and training of staff, including leadership, motivation, and facilitating team building to improve productivity.
  • Participate in interviews and make recommendations in the hiring of staff.
  • Prepare performance reviews and evaluations, provide solutions to enhance performance, and determine disciplinary action where appropriate.
  • Respond to and resolve labour relations-related issues in accordance with collective agreement provisions, policies, and procedures, and in consultation with Employee Services.
  • Ensure appropriate standards are developed and followed for continuous improvement and quality initiatives in service delivery.
  • Ensure compliance with the preventive maintenance program.
  • Ensure applicable work processes are documented and followed, and inspect work to ensure the outcome meets objectives.
  • Make recommendations for improvements to grounds equipment and systems.
  • Respond to inquiries from both within and outside TDSB, including questions and concerns raised by the community.
  • Conduct effective meetings, establish networks for information-sharing, and prepare reports to various stakeholders.
  • Manage operating budget, including monitoring expenditures, investigating variances, and analyzing monthly expenditure reports.
  • Negotiate service levels, resources, and commitments.
  • Evaluate and recommend purchases of new equipment.
  • Promote safe work practices, in compliance with applicable legislation (e.g., Occupational Health and Safety Act and Workplace Safety and Insurance Act).
  • Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services.

Qualifications:

  • Three-year community college certificate in a relevant discipline and certification in a recognized property management program (e.g., F.M.A., C.P.M.) or qualifications in a certified horticultural/arboricultural discipline with six years of relevant experience within a large multi-site, multi-union environment in a property management capacity, or an equivalent combination of education and experience.
  • Site services and landscaping knowledge.
  • Supervisory experience, with strong leadership, mentoring, and team building skills.
  • Strong written, oral, and interpersonal communication skills.
  • Conflict resolution and mediation skills.
  • Demonstrated ability to maintain cooperative working relationships with others.
  • Understanding and working knowledge of related policies, procedures, and collective agreement provisions, government regulations, legislation, building codes.
  • Demonstrated ability to manage a budget.
  • Proven ability in promoting equitable practices which value inclusiveness and diversity.
  • Proficient computer skills, including spreadsheets, databases, word processing, work order management system (SAP PM) email, Internet.

Special Requirements:

  • Provision of own vehicle for Board business.
  • Requires regular travel across the TDSB.
  • Available on call evenings and weekends to respond to issues and emergency situations.

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