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Corporate Support Specialist

2 weeks ago

Oakville, Ontario, Canada CSN Collision Full time
Job Overview:

CSN Collision, a leading provider of collision repair services, is seeking an experienced Executive Assistant to support senior leadership at our Corporate office in Oakville, ON. As a key member of our team, you will be responsible for providing administrative support, scheduling, communications, and project coordination.

About the Role:

This is a full-time, hybrid position that requires occasional travel to industry events and employee gatherings. We offer a competitive salary, benefits package, and opportunities for career growth and development.

Key Responsibilities:

- Data Entry & Reporting: (50%)
    - Input and maintain data into various software systems and spreadsheets
    - Prepare reports and presentations, particularly in PowerPoint and Excel, for senior management
    - Ensure data integrity and organization across various platforms (MS Dynamics and SharePoint)

- General Administrative Support: (25%)
    - Provide general administrative support to the leadership team and other departments as needed
    - Assist with special projects and other tasks that support the business

- Expense Management: (15%)
    - Track, process, and submit expense reports for executives
    - Ensure expenses align with company policies and are processed in a timely manner
    - Maintain and update financial records for transparency and reporting

- Travel Arrangements: (5%)
    - Coordinate and book travel arrangements (flights, accommodations, car rentals, etc.) for executives
    - Prepare detailed itineraries and ensure all necessary travel documentation is provided
    - Handle any travel-related issues or changes, providing quick solutions

- Office Management: (5%)
    - Maintain the organization of office supplies, equipment, and schedules
    - Assist in the preparation of meetings and presentations
    - Handle emails, and other communications with professionalism

Requirements:

- Qualifications & Experience:
    - 2+ years of experience as an executive assistant, administrative assistant or similar role, ideally within a corporate sales environment
    - Associate or Bachelors degree
    - Strong proficiency in Microsoft Office Suite, particularly Excel, PowerPoint and Dynamics
    - Excellent organizational skills with the ability to manage multiple tasks and priorities
    - Strong communication skills, both verbal and written
    - High attention to detail and accuracy
    - Ability to work independently and as part of a team
    - Experience with travel bookings, expense management, and office coordination preferred
    - Discretion and confidentiality are essential.