Fleet Personnel Management Specialist

1 day ago

London, Ontario, Canada Algoma Central Corporation Full time
Job Title: Fleet Personnel Management Specialist

About Us:
Algoma Central Corporation is a leading provider of marine transportation services, committed to delivering exceptional cargo solutions. Our team is dedicated to ensuring the safe and efficient movement of goods across the globe.

Job Summary:
The Coordinator, Fleet Personnel is responsible for handling all aspects of crew coordination, focusing on logistics and human resources administration. This role ensures that vessels are adequately staffed with qualified personnel, contributing to smooth fleet operations and crew well-being.

Main Responsibilities:
Crew Coordination:
• Organize and oversee crew changes, ensuring adequate scheduling coverage.
• Coordinate vacation and rotation planning for shipboard employees using tracking systems.
• Communicate with crew members regarding their assignments, schedules, and any changes to ensure they are well-informed and prepared.
• Collaborate with the Operations Technical department to assign appropriately skilled and certified personnel to vessels, adhering to Collective Bargaining Agreements and regulations.
• Ensure that all crew certifications are valid, up-to-date, and properly documented.
• Interpret and apply Collective Bargaining Agreements, supporting related administrative processes.
• Work with Operations Technical department and Shipboard Managers on first level grievance administration with support from Fleet Personnel Manager.
• Participate in investigations and interviews related to labour and employee relations matters.
• Ensure cost-effective travel for crew changes; review and approve crew expense and travel accounts, including invoices from travel agents and other services.
• Track and administer payroll-related leave systems for shipboard employees.
• Obtain necessary flag state certifications to maintain crew certification requirements.
• Maintain accurate seniority lists and track changes for future reference.
• Assist with recruitment and onboarding with some participation in recruitment events and career fairs.
• Make recommendations on training requirements for crew based on feedback from management on performance or skill set needs.

Administrative:
• Maintain and update human resource information system (HRIS) records for all shipboard employees.
• Coordinate performance review documentation and assist with implementing improvement plans as part of the performance management process.
• Provide administrative support during union negotiations, including review and updates to entitlements.
• Handle payroll administration, including reconciliation of travel days and processing severance payments according to agreements and working with payroll to resolve crew inquiries.
• Ensure appropriate allocation of benefits for union groups by processing status changes in HRIS.

Compliance and Regulatory:
• Administer and maintain employee certification to ensure regulatory compliance.
• Stay informed about current legislative requirements relevant to crewing responsibilities to align with changes in maritime regulations and maintain compliance with Collective Bargaining Agreements.

Specialized Responsibilities:
• Participate in the administration of the Algoma Tankers Drug and Alcohol Pre-Employment Testing Program.

Requirements:
• Post-secondary education in Maritime Studies, Human Resources or Business preferred.
• Diploma in Crew Management and Agency is an advantage.
• 1-3 years of experience in crew management, maritime operations, scheduling or human resources.
• Familiarity with maritime regulations, including STCW, MLC, and flag state requirements.
• Strong work ethic and commitment to maintaining confidentiality, especially concerning crew personal information.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Attention to detail, particularly in managing schedules, certifications, and compliance records.
• Proficiency in crew management software, HRIS systems, and Microsoft Office Suite, especially Excel.

Working Conditions:
• Operates in an open office environment and routinely uses standard office equipment, such as computers and phones.
• Requires undertaking visits to vessels on location as required.
• Requires ability to travel on occasion.
• Operates as part of an on-call rotation within department.
• Requires routine after hour and weekend work.

Estimated Salary: $60,000 - $80,000 per annum.

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