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Facilities Project Coordinator, Fraser Health
2 months ago
We are seeking a highly skilled and experienced Project Leader to join our Facilities Management team at Fraser Health. The successful candidate will be responsible for overseeing and supporting the planning, design, and implementation of assigned facilities projects, ensuring successful and coordinated completion of project components.
Key Responsibilities- Manage the planning and implementation of approved small projects and/or enabling sub-projects from the initial planning and design stages through to implementation and completion.
- Provide support by conveying policies and priorities, directing work, and ensuring issues are resolved or escalated to appropriate levels to meet project deliverables and timelines.
- Oversee assigned staff as needed on a project-by-project basis, directing work teams, contractors, and consultants as required.
- Function as the single point of contact for assigned projects, liaising with various internal and external stakeholders, conveying information, and responding to queries and concerns.
- Provide frequent clear and concise reports to Facilities Management leadership and Fraser Health regarding ongoing issues, progress updates, challenges, and opportunities.
- Carry out project plans according to established Facilities Management project methodologies and systems to ensure successful and coordinated completion of project components.
- Monitor project charter, plans, budget, scope, schedule, expenditures, client satisfaction, and risks, reporting on variances and impacts to deliverables, and making recommendations to Facilities Management leadership to mitigate cost overruns, maintain adherence to allocated budgets and timelines, and ensure delivery of a successful project.
- Participate in and/or lead meetings throughout the project lifecycle, seeking input from stakeholders during all stages of the project.
- Attend and/or lead construction meetings to manage issues, problems, and schedules, and to direct activities as required, ensuring Fraser Health interests are represented in the resolution of problems.
- Provide input to project business plans and project charters as requested, conduct feasibility studies, perform analysis, and develop solutions.
- Prepare cost estimates and recommend budgets, prepare planning and construction schedules to align with user needs and expectations, and review and assess space occupancy and utilization.
- Document current state and functional requirements to inform decision-making by business units, Facilities Management, and/or senior leadership within Fraser Health.
- Provide recommendations on options to improve the operation, efficiency, and effectiveness of impacted business units.
- Coordinate planning, design, and contract document preparation by liaising with clinical planners, equipment planners, design consultants, and various user groups for assigned projects.
- Review schematic designs, design development documents, and working drawings and specs for functionality, attainment of program/facility needs, adherence to technical standards and specifications, efficiency, and cost-effectiveness of the design solution.
- Sign off on drawings and changes as required and within authorized limits, maintain current copies of drawings, plans, manuals, proposals, etc., for assigned projects, and file and/or archive completed project materials in accordance with Facilities Management protocols.
- Participate in and provide input on consultant selection and project tendering, administer contracts, and oversee performance to ensure that consultants and contractors complete on obligations and deliverables, and that corresponding payments are processed.
- Arrange for procurement of furniture and minor equipment required to implement projects.
- Liaise with Planning and Engineering Departments of municipalities in geographic areas supported by Fraser Health to obtain building and other required permits for assigned projects.
- Coordinate and/or advise on potential impacts of work activities affecting site operations, arrange scheduled shutdown of systems, power interruptions, etc., based on operational requirements.
- Identify, communicate, and work with appropriate stakeholders to mitigate potential risk management issues.
- Monitor adherence to established safety, infection control, and risk mitigation protocols by contractors and Fraser Health staff during project implementation, report exceptions to appropriate personnel, and take corrective action as required.
- Lead and/or facilitate operational commissioning and any project-related decanting or moves, support Fraser Health leaders in the identification and implementation of operational changes required for successful project completion.
- Diploma in Architectural and Building Technology, Engineering Technology, or a related field, together with five to seven years' recent related experience managing, leading, and directing facilities projects in a complex institutional environment, or an equivalent combination of education, training, and experience.
- Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring, and Courageous, and creates the conditions for people to succeed.
- Professional/Technical Capabilities:
- Knowledge of capital project planning and implementation processes, including design, construction, and procurement within current standards, codes, bylaws, and regulations.
- Comprehensive knowledge of project management principles and methodologies.
- Ability to interpret construction drawings and construction specifications.
- Demonstrated ability to effectively manage planning, design, and construction projects simultaneously.
- Ability to supervise and provide direction to team members.
- Demonstrated ability to identify, plan, organize, prioritize, and implement projects in a timely manner.
- Demonstrated ability to work within a dynamic project environment with changing priorities.
- Demonstrated attention to detail.
- Ability to operate related equipment, including related software applications.
- Physical ability to perform the duties of the position.
