Compliance and Proposal Coordinator

4 days ago


Oakville, Ontario, Canada Creative Solutions Services, LLC Full time

About Our Company:

We specialize in providing waste management services while prioritizing safety and growth.

The Job Summary:

The Proposal Manager is responsible for leading the proposal development process, including bid preparation, document analysis, and proposal writing.

Key Responsibilities:

  • Bid Management: Oversee the end-to-end bid preparation process, ensuring timely, accurate, and high-quality submissions.
  • Document Review: Interpret RFPs, RFIs, RFQs, and tender packages to identify requirements and develop compliant responses.
  • Proposal Writing: Project manage, write, and prepare responses for opportunities from industrial, commercial, institutional, and governmental clients.
  • Team Coordination: Facilitate meetings and conference calls to keep projects on track and stakeholders aligned.
  • Research & Compilation: Gather, research, and organize documentation and data required for proposals.
  • Stakeholder Collaboration: Work with executives, directors, financial teams, and operational managers to ensure submissions align with strategic goals.
  • Quality Assurance: Ensure all bid submissions are detailed, accurate, and compliant with requirements.
  • Continuous Improvement: Participate in debriefs and post-mortems to refine processes and improve future submissions.

Requirements:

  • Education: Post-secondary education in English, Communications, Business, or a related field with a strong emphasis on writing and research.
  • Experience: At least five years of experience in developing documentation, particularly for procurement opportunities.
  • Leadership: Proven experience managing a small team.
  • Time Management: Strong time management skills and the ability to thrive in deadline-driven environments.
  • Attention to Detail: Attention to detail and excellent multitasking abilities.
  • Technical Skills: Proficiency in MS Office Suite (Word, PowerPoint).
  • Interpersonal Skills: A proactive, self-motivated attitude with excellent communication and interpersonal skills.


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