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Financial Operations Director

1 week ago

Oshawa, Ontario, Canada CharityVillage Full time
Job Description

About the Role:

The CharityVillage is seeking a highly skilled Financial Operations Director to join our team. The successful candidate will be responsible for managing all general administration and financial duties of the organization.

This role requires a strong understanding of accounting principles, including but not limited to Accounts Payable, Accounts Receivable, Payroll, government remittances, and bank reconciliations.

The Financial Operations Director will work closely with the Executive Director and will assist with budgeting, account analysis, and creating financial reports.

Key Responsibilities:

  • Maintain the financial records using bookkeeping software
  • Reconcile various accounts, post the journal entries on a regular basis, maintain the ledgers, and prepare all the financial statements
  • Assist with annual audit preparation, including reports, materials, and backup documents as required
  • Perform calculations and appropriate backup materials for preparing cheques for accounts payable
  • Carry out banking duties, including deposits, petty cash, and online banking
  • Responsible for preparing all donation receipts
  • Prepare and maintain payroll on a biweekly basis
  • Reconcile payroll for processing and submission of T4 for government filing
  • Manage and maintain group benefits plans for staff
  • Prepare all financial and accounting reports as requested by the Executive Director
  • Perform general administrative duties, including photocopying, faxing, mailing, and filing, and maintenance of hard copy and electronic filing system
  • Support staff in assigned project-based work, including cost tracking and cost-benefit analysis
  • Maintain and update an inventory of all office materials
  • Liaison with the bank, landlord, and other contract service providers
  • Maintain, support, and track all HR/staffing information, including sick days, vacation, and personnel files
  • Provide IT services and general maintenance when required, including adding/deleting users to network and Outlook, responsible for backups, etc.
  • Provide administrative support to the Executive Director and organization, including board meeting preparation and scheduling
  • Other duties as assigned

Requirements and Qualifications:

  • Relevant educational training (CGA, CMA, CA designation) and/or equivalent experience (min two years experience in financial management/accounting)
  • College diploma or University degree in related field, MBA considered an asset
  • Strong knowledge of GAAP
  • Strong computer skills (Microsoft Office, Quickbooks, Internet research)
  • Highly organized and able to multitask under strict timelines
  • Valid driver's license and access to vehicle
  • Excellent written and oral communication skills
  • Ability to work with staff at all levels and external contacts
  • Demonstrated interpersonal skills that promote mutually beneficial, respectful, and professional relationships
  • Ability to adapt to and learn new software or systems
  • Able to work efficiently as part of a team as well as independently
  • High level of critical and logical thinking, analysis, and/or reasoning

Work Conditions:

  • Tight deadlines
  • Office and remote work setting
  • Part-time with opportunity for full time
  • Interacts with clients, agency, community, and government stakeholders under various circumstances, some of which may be crisis or stressful situations
  • Criminal Record Check with Vulnerable Sector Screening required
  • Compliance with our Covid policy