Operational Support Specialist
7 days ago
We are seeking a detail-oriented and proactive Operational Support Specialist to join our team within the Communicable Disease Control Branch.
Key Responsibilities:- Compose and edit reports, presentations, and correspondence adhering to specific formatting guidelines.
- Prioritize and prepare meeting materials, including assembling relevant correspondence and agendas.
- Review invoices and complete necessary financial processes.
- Organize and maintain files in RIM Hub for efficient access to archived documents.
- Assist in establishing internal working groups and scheduling external meetings as needed.
- Prepare agendas and supporting materials for meetings as directed.
- Take minutes, documenting technical information accurately.
- Consult with the Assistant Deputy Minister's office to ensure timely handling of all requests.
- Serve as the Worksite Contact for the CDC Branch, providing guidance on financial processes.
- Complete new hire and termination processes with precision and within strict timelines.
- Function as a liaison with Directors and Managers for HR-related matters.
- Support the Human Resource Plan by ensuring new employee orientation and performance management processes are executed.
- Identify computer program access needs and complete Service Requests for new hires and terminations.
- Prepare documents and presentations using Microsoft Office packages.
- Arrange meetings, prepare agendas, book venues, and take minutes as needed.
- Manage the Executive Director's calendar by consulting with stakeholders.
- Make travel and accommodation arrangements, as necessary.
The ideal candidate will possess a high school diploma and three years of related experience. Directly related experience or education will be considered on the basis of equivalencies.
The required experience includes an understanding of financial policies and procedures, project management principles, Alberta Health and Wellness standards for written reports/correspondence, and current Microsoft Office packages.
The assets include business certificates/diplomas, secretarial training, and government administrative processes.
This is a full-time position working 36.25 hours per week.
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