Strategic Operations Coordinator

5 days ago


Brantford, Ontario, Canada ICON OFFICE ENVIRONMENTS Full time

The role of Executive Assistant to the Chief Executive Officer at ICON OFFICE ENVIRONMENTS is a high-impact opportunity for a highly skilled and experienced professional. The successful candidate will be responsible for managing the CEO's schedule, coordinating travel arrangements, and handling various administrative tasks.

This is an in-person role that requires a flexible schedule, with 90% of work occurring during business hours. However, availability on evenings, weekends, and during travel is expected.

Key Responsibilities:

  • Manage and prioritize the CEO's schedule, ensuring meetings are booked in time blocks and flow smoothly
  • Act as the gatekeeper for communications, sorting, rerouting, and responding to emails, WeChat, and other messages
  • Prepare and debrief the CEO before meetings by gathering necessary information and meeting with key team members in advance
  • Attend meetings, take digital notes, track action items, and follow through on outstanding tasks
  • Implement time management strategies to keep the CEO focused and on track

Requirements:

  • Minimum 5+ years of experience as an Executive Assistant or Chief of Staff
  • Proven experience managing calendars, travel, communication, and high-level projects
  • Ability to work in person with flexibility for travel, nights, and weekends
  • Proficiency in Google Chrome & Asana
  • Valid G Driver's License
  • Strong proficiency in email management, scheduling tools, and task management software
  • Discretion and ability to handle highly confidential information


  • Brantford, Ontario, Canada TENAXX LOGISTICS LTD Full time

    Tenaxx Logistics Senior RoleThis is a unique opportunity to take on a challenging and rewarding role in our logistics company.Main Responsibilities:Allocate resources effectively to implement organizational policies and programs, ensuring the highest level of productivity and efficiency.Evaluate and authorize the establishment of major departments and senior...


  • Brantford, Ontario, Canada Ingenia Polymers Corp. Full time

    We are looking for an Operations Coordinator to join our maintenance team. As an Operations Coordinator, you will be responsible for managing and coordinating all aspects of maintenance operations within the plant.Key Responsibilities:Manage and track inventory levels of maintenance supplies and partsCoordinate with procurement department to ensure spare...


  • Brantford, Ontario, Canada Vaco Recruiter Services Full time

    About the Company OverviewOur client, a global restaurant franchise, operates a large network of restaurants across Canada. The company is looking for a Senior Financial Analyst who can lead various strategic ad-hoc projects and provide insightful analysis to support key business decisions.The ideal candidate will have strong business acumen, excellent...


  • Brantford, Ontario, Canada TENAXX LOGISTICS LTD Full time

    Senior Executive Job DescriptionWe are seeking an experienced Senior Executive to lead our operations team. The ideal candidate will have strong leadership skills and be able to work effectively in a fast-paced environment.Key Responsibilities:Drive operational efficiency by allocating resources, establishing financial controls, and coordinating regional...


  • Brantford, Ontario, Canada Brant Community Healthcare System Full time

    OverviewThe Brant Community Healthcare System is seeking an experienced professional to lead the design and technical aspects of its redevelopment project. The ideal candidate will possess a strong background in healthcare capital projects, with a proven track record of delivering complex projects on time and within budget.Job SummaryThis role requires a...


  • Brantford, Ontario, Canada MLP Dental Full time

    Director of Operations in Brantford, OntarioReady to grow your career and lead a thriving, high-performing team?We don't just provide exceptional care to our patients—we build strong leaders, nurture our people, and create an environment where everyone can become the best version of themselves. If you're a passionate, organized, and strategic leader with a...


  • Brantford, Ontario, Canada Jace Holdings Ltd. Full time

    About UsJace Holdings Ltd. is a dynamic retailer with a passion for delivering exceptional customer experiences.We believe in empowering our employees to make a difference and contributing to the growth and success of our communities.Job SummaryWe are seeking a highly motivated and experienced retail professional to join our store operations team as a...


  • Brantford, Ontario, Canada Anishinabek Employment & Training Services Full time

    The Ontario First Nations Technical Services Corporation (OFNTSC) is a nonprofit organization that provides technical advisory services, training, and capacity development to First Nations communities in Ontario. By offering a wide range of specialized services and expertise, OFNTSC helps to enhance the quality of life, promote self-sufficiency, and foster...

  • Operations Manager

    1 week ago


    Brantford, Ontario, Canada Egility Full time

    About the CompanyOur client is an award-winning, fast-growing, clean technology company that produces value-added synthetic waxes and specialty polymers from post-consumer and post-industrial recycled plastics. These products are used in various applications, including roofing and paving, plastics processing, and plastics composites. Sustainable Development...


  • Brantford, Ontario, Canada TENAXX LOGISTICS LTD Full time

    Operational Leadership OpportunityThis is an exciting chance to join our team as an Operational Leader, where you will play a critical role in shaping the future of our logistics company.About the Role:Lead cross-functional teams to achieve organizational objectives, focusing on quality, productivity, and customer satisfaction.Develop and implement process...


  • Brantford, Ontario, Canada Egility Full time

    Our client is an award-winning, fast-growing, clean technology company that produces value-added synthetic waxes and specialty polymers from post-consumer and post-industrial recycled plastics. These products are used in various applications, including roofing and paving, plastics processing, and plastics composites. Sustainable Development Technology Canada...


  • Brantford, Ontario, Canada Ferrero International S.A. Full time

    Job Description:Main Responsibilities:Manage the maintenance activities of production equipment to ensure optimal performance and minimize downtime.Collaborate with cross-functional teams to identify areas for improvement and implement changes.Develop and maintain work instruction manuals and standard operating procedures (SOPs) for equipment...


  • Brantford, Ontario, Canada Recooty Full time

    We are currently seeking a skilled HVAC Equipment Coordinator to join our team at Recooty. In this role, you will be responsible for staging HVAC equipment and materials prior to installations, documenting and reporting on stock quantities, and making deliveries as required by installation crews.The ideal candidate will have excellent communication skills,...


  • Brantford, Ontario, Canada Treehouse Foods Full time

    About Us: At TreeHouse Foods, our commitment to excellence extends beyond our products and revolves around our people. We are investing in talent and creating a performance-based culture where employees can do their best work and develop their careers, directly impacting our mission to make high quality, affordable food for our customers, communities, and...


  • Brantford, Ontario, Canada ANC Group Full time

    About the RoleThis position involves operating powered forklift equipment for tasks such as unloading, moving, relocating, stacking, organizing, counting, and loading products. You'll also pull and prepare products for shipment, verifying load accuracy and reporting any discrepancies.ResponsibilitiesOperate powered forklift equipment for various tasksPull...


  • Brantford, Ontario, Canada Government of Canada - Central Full time

    Job SummaryThe Government of Canada - Central is seeking an experienced Executive to fill the role of President and General Manager. In this position, you will be responsible for leading the organization's efforts to achieve its strategic objectives.Key ResponsibilitiesLead the development and implementation of organizational policies and programsManage and...


  • Brantford, Ontario, Canada Njoyn Full time

    About the RoleAs a key member of our leadership team, the Director, Service Planning and Operational Readiness will play a pivotal role in shaping the future of our healthcare system. Reporting to the VP, Redevelopment and Capital Projects, you will provide strategic leadership for the 'ReImagine BCHS' Redevelopment project, ensuring seamless execution and...


  • Brantford, Ontario, Canada Treehouse Foods Full time

    Employee Type: Full time Location: ON Brantford Job Type: Supply Chain Continuous Improvement Job Posting Title: Operational Excellence Manager About Us : TreeHouse Foods (NYSE: THS) is a leading manufacturer of private label packaged foods and beverages, operating a network of over 20 production facilities and several corporate offices across the United...


  • Brantford, Ontario, Canada Njoyn Full time

    Exceptional Care–Exceptional PeopleThe Brant Community Healthcare System is a two site Community Hospital located in Brantford and Paris, Ontario.- The Brantford General is an acute care hospital.- The Willett in Paris is an urgent care centre and transitional beds.By choosing to work at Brant Community Healthcare System (BCHS), you are joining an...


  • Brantford, Ontario, Canada Njoyn Full time

    Exceptional Care–Exceptional PeopleThe Brant Community Healthcare System is a two site Community Hospital located in Brantford and Paris, Ontario.- The Brantford General is an acute care hospital.- The Willett in Paris is an urgent care centre and transitional beds.By choosing to work at Brant Community Healthcare System (BCHS), you are joining an...