Strategic Operations Coordinator
5 days ago
The role of Executive Assistant to the Chief Executive Officer at ICON OFFICE ENVIRONMENTS is a high-impact opportunity for a highly skilled and experienced professional. The successful candidate will be responsible for managing the CEO's schedule, coordinating travel arrangements, and handling various administrative tasks.
This is an in-person role that requires a flexible schedule, with 90% of work occurring during business hours. However, availability on evenings, weekends, and during travel is expected.
Key Responsibilities:
- Manage and prioritize the CEO's schedule, ensuring meetings are booked in time blocks and flow smoothly
- Act as the gatekeeper for communications, sorting, rerouting, and responding to emails, WeChat, and other messages
- Prepare and debrief the CEO before meetings by gathering necessary information and meeting with key team members in advance
- Attend meetings, take digital notes, track action items, and follow through on outstanding tasks
- Implement time management strategies to keep the CEO focused and on track
Requirements:
- Minimum 5+ years of experience as an Executive Assistant or Chief of Staff
- Proven experience managing calendars, travel, communication, and high-level projects
- Ability to work in person with flexibility for travel, nights, and weekends
- Proficiency in Google Chrome & Asana
- Valid G Driver's License
- Strong proficiency in email management, scheduling tools, and task management software
- Discretion and ability to handle highly confidential information
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