Accounts Payable Associate Specialist

5 days ago


Calgary, Alberta, Canada Dehavilland Full time

De Havilland Aircraft of Canada Limited is a renowned name in the aerospace industry, recognized globally for its pioneering contributions to aviation and its unwavering commitment to quality, innovation, and reliability. As a company with a rich history spanning over 90 years, De Havilland has established itself as a comprehensive aerospace company with capabilities that span design, production, maintenance, repair, and overhaul (MRO) services.

Job Description

The Accounts Payable Associate will be responsible for ensuring timely and accurate processing of payments, invoicing, vendor support, reconciliations, and record tracking. This role reports directly to the Accounts Payable Manager and plays a crucial part in maintaining the financial integrity of the organization.

Duties & Responsibilities
  • Review vendor statements, determine invoice status, and communicate payment internally and externally.
  • Verify accuracy of entries, posting, and signature approval prior to processing invoices.
  • Invoice entry, coding, and reconciliation to general ledger accounts.
  • Investigate and resolve billing discrepancies or misapplied cash transactions.
  • Receives and answers phone calls from vendors or other departments concerning payment status of invoices.
  • Reviews incoming statements from vendors to ensure all outstanding invoices are entered and paid, requests missing copies of invoices from vendors if necessary.
  • Sets up and maintains accurate vendor details including payment information.
  • Investigate payment problems while following corporate A/P policies and procedures.
  • File and maintain financial information, files, and records (i.e., invoices, payments, receipts) in an orderly manner.
Requirements
  • College diploma in accounting, finance, or business preferred.
  • Minimum three (3) years of experience in an A/P capacity.
  • Solid understanding of basic accounting principles, fair credit practices and collections regulations.
  • Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.


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