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Executive Support Specialist
2 months ago
Flipp is a leading provider of local promotions and savings to millions of engaged shoppers daily, driving superior returns on investments for its partners. Our mission is to empower shoppers with autonomy and accountability in their purchasing decisions.
We are a dynamic and innovative company that challenges ourselves to grow and develop new skills and perspectives. Our team is comprised of hungry, humble, highly intelligent, and other-centered individuals who are passionate about making a difference.
Job SummaryWe are seeking a highly organized and proactive Executive Support Specialist to provide essential administrative assistance to two members of our Executive Leadership Team. The successful candidate will be responsible for coordinating complex calendars, scheduling meetings, and proactively adjusting to avoid conflicts.
Key Responsibilities- Calendar Management: Coordinate complex calendars, schedule meetings, and proactively adjust to avoid conflicts.
- Business Prioritization: Understand Executives' priorities to effectively leverage their time.
- Information Management: Keep Executives and their teams informed of upcoming commitments and responsibilities.
- Financial Assistance: Organize receipts, complete expense reports, stay up to date on relevant budgets, and reconcile financial statements.
- Travel Coordination: Arrange travel logistics for Executives.
- Meeting Coordination: Support recurring team meetings by managing agendas, communicating with facilitators, creating presentations, and taking notes.
- Event Planning: Plan and execute team events, Hackathons, and off-sites, both virtual and in-person.
- Team Collaboration: Facilitate monthly in-office lunches and manage company-wide events with the Executive Support Team.
- Strategic Goals: Identify and achieve cross-functional strategic goals with the Executive Support Team.
- Process Improvement: Identify operational weaknesses and refine or develop new processes.
- Administrative Support: Handle inquiries and confidential tasks promptly and efficiently. Provide personal administrative support to executives as needed.
- Coverage and Support: Provide backup support for other Executive Support Specialists during absences.
- Executive Initiatives: Assist with Executive initiatives, such as monthly organization-wide town halls, Google Slide decks, proposals, and special project support.
- 3+ years working in an Executive Support position at a fast-paced company
- Excellent time management and organizational skills
- Strong ability to work independently and execute in an agile manner
- Desire to effectively support others and accomplish team/organizational objectives
- Flexibility and adaptability to work with innovative technologies, such as Google Workspace, Zoom, Slack, and more
- Advanced experience using Google Workspace and Slack is a strong asset
Flipp is an equal opportunity employer. We do not discriminate on the basis of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. We are proud to be a welcoming space for employees, of every background, to bring their whole selves to work with confidence. Flipp is committed to providing appropriate accommodations to ensure our selection process is equitable, and such accommodations can be made available on request. If you require an accommodation, please contact your dedicated recruiter directly.
