Production Coordinator

4 weeks ago

Toronto, Ontario, Canada National Film Board of Canada Full time
Job Summary

We are seeking a highly organized and detail-oriented Production Coordinator to join our team at the National Film Board of Canada. The successful candidate will be responsible for supporting studio administration and production activities, preparing and coordinating all aspects of the studio's projects and activities, and ensuring the accuracy of key creative, crew, and service-provider contracts, invoices, and expense claims.

Key Responsibilities
  • Monitor financial commitments and enter data in financial systems.
  • Produce purchase orders, make delivery calls, and follow up on billing related to contracts, agreements, and rentals.
  • Coordinate and monitor travel preparations, including transportation, accommodation, vehicles, excess-baggage tickets, and travel expense accounts.
  • Plan and coordinate equipment shipment requirements for shooting and hard disk logistics.
  • Prepare and draft contracts with artists' unions, personal services, and temporary employment contracts.
  • Assist the production team in preparing Investigate, Development, and Production budgets.
  • Manage rights files, prepare and follow up on participant, location, and material release documents, music and visual contracts, and licenses.
  • Coordinate post-production activities, including preparing credits, requests for subtitles, identification cards, transcripts, and hearing-impaired encodings.
  • Administer the studio's equipment, inventory, and loans, and coordinate office purchasing, preparation, and follow-up of payment methods to suppliers.
Requirements
  • College diploma in an appropriate discipline, such as administration or office technology studies.
  • A minimum of three years' experience in a similar position or an equivalent combination of education and experience.
  • Knowledge of artistic, editorial, technical, and administrative activities associated with the production of a documentary film, interactive work, or animated film.
  • Proficiency in Word, Excel, Outlook, PowerPoint, and Smartsheet.
  • Good knowledge of basic accounting principles and computerized financial systems.
  • Fluent in English, both orally and in writing. French would be considered an asset.
Personal Qualities
  • Strong sense of priorities, ability to work under pressure, autonomy, organizational skills, attention to detail, judgment, and initiative.
  • Excellent interpersonal skills and collaborative spirit.
  • Flexibility in managing frequent and unforeseeable changes and ability to work on multiple projects simultaneously and meet deadlines.

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