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Event Coordinator

2 months ago

Thunder Bay, Ontario, Canada Ingaged Creative Productions Full time
Job Title: Event Coordinator

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Ingaged Creative Productions. As an Event Coordinator, you will be responsible for planning and executing events, conferences, and meetings from start to finish.

Key Responsibilities:
  • Assist in preparing financial reports and budgets for events
  • Promote conference and meeting services or special events to clients and stakeholders
  • Develop marketing and communication plans to increase event attendance and engagement
  • Develop media strategies and public relations activities to enhance event visibility
  • Recruit, hire, and supervise staff and/or volunteers to support event execution
  • Prepare, present, and manage budgets for events
  • Solicit event donors and sponsors to support event funding
  • Determine requirements for hospitality services, signage, multi-media equipment, printing, and other technical services, and arrange for and manage contracts for these services
  • Assist in budget preparation and financial planning for events
  • Co-ordinate media services, including audio-visual equipment and technical support
  • Plan and arrange for accommodation and transportation services for event attendees
  • Plan schedules, goals, and objectives for events
  • Research and design special events programs, including entertainment, catering, and decorations
  • Book facilities for office personnel and event staff
  • Plan for social events and guest programs, including hospitality and entertainment
  • Manage Event Logistics, including event setup, registration, and tear-down
  • Identify human resources requirements for events and supervise office and volunteer staff
  • Determine staffing requirements for events and consult with clients regarding weddings, banquets, and specialty functions
  • Direct staff and volunteers to ensure successful event execution
Requirements:
  • Valid driver's license and own vehicle
  • Willingness to travel and work flexible hours
  • Excellent communication and interpersonal skills
  • Ability to multitask and work under pressure
  • Attention to detail and ability to manage multiple projects simultaneously
What We Offer:
  • Dental plan
  • Health care plan
  • Vision care benefits
  • Bonus and commission opportunities
  • Support for Indigenous people through government or community programs