Fitness Programs Coordinator

6 days ago

Vancouver, British Columbia, Canada The University of British Columbia Full time
Job Summary

This position is responsible for the day-to-day administration of fitness programming, personal training, instructional class programming, and partner fitness-related initiatives. The successful candidate will be responsible for planning programming schedules, developing program offerings, coordinating marketing efforts, and providing leadership in the hiring, training, scheduling, and evaluating qualified and specially trained instructors and personal trainers for fitness and instructional programs.

This position interacts with all Recreation Centres' staff and with other department facility coordinators, programmers, coaches, community users, on-campus groups, as well as external agencies and partners.

This position will require a flexible schedule and will require evening and weekend work.

Key ResponsibilitiesProgramming
  • Works in collaboration with the Manager, Fitness Programs to develop, plan, and implement a diverse and innovative instructional and fitness offering, including group fitness, dance, yoga, pilates, martial arts, and strength and conditioning courses, personal training, fitness day camps, and partner fitness programming.
  • Responsible for executing curriculum and learning objectives for related programming and courses.
  • Works with the Manager, Fitness Programs to design and implement policies and procedures to govern the program area offerings and to facilitate efficient and effective registration, client booking requests, sign-in, instructor reporting, and risk management procedures.
  • Generates enrollment forecasting models for financial analysis and enrollment management to ensure program profitability.
  • Contributes to the development and implementation of assessment tools to ensure participant satisfaction and to assess the needs of the UBC community about program area offerings.
  • Contributes to the effectiveness of current programming and makes changes or improvements as necessary. Generates new programming ideas and initiatives.
  • Oversees the preparation of attendance for instructors; regularly leads on-programming operations, organizes and supports fitness program information sessions; prepares reports and ensures programs are meeting profitability standards and registration numbers.
  • Prepares and updates lesson and programming content in Xplor Recreation, on the website, and for marketing materials prior to each registration session. Responsible for pre-program emails, equipment inventory, and client communication.
  • Supports, as required, instructors, facility, and desk staff.
Staff Management
  • Working closely with the Manager, Fitness Programs, the incumbent is responsible for recruiting, hiring, training, and supervising a group of qualified, certified fitness and instructional program instructors, personal trainers, and day camp leaders.
  • Takes a leadership role in the training and supervision, and evaluation of the instructors and personal trainers. Liaise with other facility staff to ensure that all roles are hired, appointed, re-appointed within UBC Workday.
  • Responsible for taking a lead role in the staff planning and allocation of instructors and personal trainers. Supports other staff planning and allocation initiatives in the facility.
  • Manages staff certifications; ensuring staff have current certifications.
  • Prepares and coordinates instructor and personal trainer employment contracts.
  • Works in collaboration with the manager to evaluate instructors and personal trainers to ensure effectiveness and adherence to curriculum and safety standards.
  • In partnership with the Manager, Fitness Programs, schedules and delivers in-service training and screening of related staff in the understanding of incident response and departmental policies and procedures.
  • Maintains standards of performance for instructor and personal trainers.
  • Supervises and oversees instructors and personal trainers: troubleshoots and organizes workloads and class assignments; advises and coaches instructors and contributes to evaluations at the middle and end of the season.
Other
  • Maintains liaison with a variety of internal and external contacts, including BCRPA, Canfit Pro, etc., as required, dealing with matters such as use and availability of facilities, facility expansion, safety, and program offerings.
  • Liaises and coordinates with other Recreation Centre full-time staff and students to execute initiatives. Clearly communicates timelines and responsibilities.
  • Actively pursues and attends opportunities and events to enhance Recreation's profile, including new releases, orientation, and information fairs.
  • Assists in the developing, implementing, monitoring, and evaluation of departmental policies and procedures.
  • Assists in the operation of the recreation centre facilities as required.
  • Provides leadership in the area of day-to-day fiscal management and accountability.
  • Performs related work as required.

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