Senior Proposal Coordinator

4 weeks ago


Vancouver, British Columbia, Canada Graham Full time

Graham is a construction solutions partner that services various sectors, including buildings, industrial, infrastructure, water, and project finance. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. Our teams deliver projects that enable communities to thrive and people to live, work, move, and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity, and expertise to undertake projects of every scope, scale, and complexity.

We are seeking top-tier talent to join our Infrastructure & Industrial division and build innovative projects in the transit and transportation sectors, such as roads, highways/freeways, bridges, interchanges, LRTs, BRTs, and industrial projects. As a member of this collaborative team, you can expect a safe, diverse, and inclusive environment, and ongoing learning and career development opportunities.

About the Role:

The Senior Proposal Coordinator provides proposal coordination to the business and ensures that Graham responds to solicitations with high-quality, customer-focused content. The incumbent has an understanding of Graham's business and proposal processes and objectives, and plans, conducts, and coordinates a range of proposal support activities, interacting with and supporting multiple team members within the organization to assist in the preparation of proposal response materials.

Key Responsibilities:
  • Implement the proposal process as defined in the Graham system and ensure all prepared proposal and qualification submissions are high-quality, compliant with solicitation requirements, and communicate Graham's capabilities and value of service.
  • Ensure client documents are downloaded and updated regularly, and a copy is sent to all proposal response team members.
  • Demonstrate understanding of the solicitation document(s), identify response deliverables, establish submission schedules, and communicate responsibilities and accountabilities to the response team.
  • Develop and manage an internal proposal kick-off meeting, during which the responsibilities (including own deliverables) will be assigned, and win strategies and themes, key messages, differentiators, and storyboarding will be discussed and agreed upon.
  • Assist in the creation of written, graphic, and video content.
  • Check and edit narratives for understanding, grammar, and readability as one voice, gathering content into a cohesive submission and ensuring consistency on use of format and terms.
  • Support development of presentations, e-bulletins, and other internal and external communications and documentation.
  • Help maintain the document library for proposal content, resumes, project fact sheets, etc.
  • Support proposal activities across multiple branch locations as needed.
  • Manage the experience of customers to ensure positive relationships are established and maintained.
Education/Qualifications:
  • Completion of relevant diploma training program at a college or technical school, or a university bachelor program is preferred.
  • 1-5 years of relevant proposal coordination experience is required.
  • Construction company experience is preferred but not essential.
  • Ability to lead a process with support and guidance.
  • Ability to work under demanding deadlines and work schedules.
  • Proficiency with Adobe Suite, MS Office Suite, Toolbox, and SharePoint.
  • High level of organization; methodical in approach to workload.
  • Strong communication and writing skills.
Compensation:
  • $61,000 - $91,000 per annum
  • Salary will commensurate with education and experience


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