Parts Logistics Specialist

1 month ago


Ottawa, Ontario, Canada Assured Automotive Full time

About This Role:

The Parts Coordinator plays a pivotal role in the success of the customer's experience by verifying the accuracy and quality of parts received in a timely manner as per the production schedule and vehicle needs. This position ensures consistent execution of our WOW (Wow Operating Way) plan, communicates customer requests and needs to the team, and works with vendors to order and receive all parts as indicated on the repair orders.

Key Responsibilities:

  • Ensure timely parts distribution to the shop in accordance with the production schedule.
  • Enter all parts invoices into our Management Information System (MIS).
  • Label and track all parts by the R.O.# and store them with the vehicle and/or scheduled repairs.
  • Communicate all Parts Price Changes (also known as Parts Price Increases - PPI) to the team.
  • Order and receive supplemental Parts in the MIS, monitor performance of parts, materials and sublet vendors.
  • Ensure daily reconciliation of the parts vendor invoice history report (e.g. 043 Report).
  • Ensure invoices and credit memos are posted and filed/scanned in a timely manner.
  • Ensure vendor invoices have the correct negotiated discount to maintain proper profit margins.

Requirements:

  • High School Diploma or equivalent.
  • 1-3+ years of experience working with automotive parts (auto body parts is a bonus).
  • Customer Service Oriented and strong organizational ability to manage pressure and conflicting demands and prioritize tasks takes initiative in problem solving situations.
  • I-Car Registered (working towards Gold Class certification).


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