Senior Operations Specialist

4 weeks ago

Vancouver, British Columbia, Canada Zymeworks Full time

Job Summary

The Senior Operations Specialist will be responsible for managing the vendor contract management process, including intake and offboarding of contractors for the IT department. This role will also involve working with procurement teams to lead related sourcing projects, collaborating with internal IT stakeholders, business groups, and external suppliers to coordinate and manage procurement projects, statements of work, key deliverables, contracts, and vendors.

Key Responsibilities

  • Manage the vendor contract management process, including intake and offboarding of contractors for the IT department.
  • Work with procurement teams to lead related sourcing projects.
  • Collaborate with internal IT stakeholders, business groups, and external suppliers to coordinate and manage procurement projects, statements of work, key deliverables, contracts, and vendors.
  • Interpret contracts and provide advice and guidance to others as required.
  • Develop estimates of time and resources required for a variety of events and activities.
  • Function as a liaison between Supply Chain Management, suppliers, and other departments.
  • Place approved purchase orders with vendors, ensuring that purchases arrive on time, and notify of backorders and delays. Update all internal systems to reflect PO submittals and alternations.
  • Resolve outstanding purchase request issues and product returns under the RMA/RGA process, as well as with Accounts Payable to resolve invoice discrepancies.
  • Update all internal systems to reflect Contract and PO submittals and alternations.
  • Track cost savings as Key Performance Indicators (KPIs) on all procurement activities.
  • Contribute to cross-functional team meetings, provide progress updates, and identify areas for process improvements.
  • Lead the preparation of budgets, updates of forecasts, and issuance of variance explanations.
  • Provide supply chain advice and recommendations to others.
  • Liaison between business unit, supply chain management, and legal teams.
  • Manage agreement terms with vendors.
  • Process purchase orders and purchase requisitions in Zymeworks ERP system in accordance with SOX compliance and Finance oversight, while ensuring accurate documentation.
  • Work with team leads and management to generate program status updates and program review communications.
  • Tracks and manages data, and create reporting for the department as needed.
  • Track and manage all IT software and hardware applications to ensure licenses are renewed within a timely manner and company compliance policies are adhered to.
  • Track cost savings as Key Performance Indicators (KPIs) on all procurement activities.
  • Contribute to cross-functional team meetings, provide progress updates, and identify areas for process improvements.
  • Lead the preparation of budgets, updates of forecasts, and issuance of variance explanations.

Requirements

  • 5-10 years' relevant work experience in admin or contracts management required.
  • Experience working within an IT department or industry is required.

Skills and Abilities

  • Experience with SAP and Ariba is required.
  • Previous experience working with Jira is an asset.
  • Project admin or coordination experience is an asset.
  • Proficiency with MS Office, utilization of PM software (Smartsheet, MS Project or other Gantt software).
  • Exceptional organizational skills and demonstrated ability to maintain a high level of efficiency and accuracy while maintaining a broad strategic perspective.
  • Demonstrated ability to think critically, analytically, and respond to a broad range of activities with a high level of independence.
  • Demonstrated effective oral and written communication skills with the ability to professionally interact with Project Leads, IT Leads, and functional area representatives, CROs.
  • Knowledge of purchasing standards, policies, procedures, and strategies.
  • Ability to address details while keeping big-picture goals in mind.
  • Good problem-solving and analytical thinking skills.
  • Proven people skills with the ability to work collaboratively as a member of a cross-functional team. Ability to establish and maintain effective working relationships.

Total Rewards

We offer a comprehensive total rewards package, which includes competitive salaries, generous benefits, an outstanding work environment, and excellent opportunities for professional growth. We regularly benchmark our compensation against leading biotechnology companies in our geographies. The Canadian base salary range for this full-time position is $71, - $, + bonus + equity + benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all Canadian locations. Within the range, individual pay is determined by a variety of factors and the salary offered may vary depending on the successful candidate's location and qualifications (including, but not limited to, job-related knowledge, education, training, skills, and experience). Please note that the compensation details listed in role postings reflect the base salary only, and do not include bonus, equity, or benefits. Our team enjoys:

  • Industry-leading vacation and paid time off.
  • Excellent health and wellness benefits.
  • Zymelife health and wellness benefits.
  • Paid time off to volunteer in your community.
  • Matching country-specific pension savings program.
  • Employee Share Purchase Program.
  • Employee Equity Program.

We are an equal opportunities employer and welcome applications from all qualified candidates. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability.

  • Senior Care Specialist

    5 days ago

    Vancouver, British Columbia, Canada Sunrise Senior Living Full time

    Job OverviewThe Senior Care Specialist is responsible for providing exceptional care and services to residents by administering medication and treatments in a safe and organized manner.Responsibilities:Administers medications and treatments according to resident care plans and federal, state, and local laws and regulations.Documents medication administration...

  • Senior Operations Specialist

    1 month ago

    Vancouver, British Columbia, Canada ServiceTitan Full time

    Unlock Your Potential as a Senior Specialist, HR OperationsAt ServiceTitan, we're on a mission to revolutionize the way businesses operate. As a Senior Specialist, HR Operations, you'll play a vital role in shaping the future of our organization. This is an exceptional opportunity to leverage your expertise in HR operations, talent acquisition, and process...

  • Senior Product Operations Specialist

    1 week ago

    Vancouver, British Columbia, Canada Western Forest Products Full time

    Job Title: Senior Product Operations SpecialistWe are seeking a skilled and experienced Senior Product Operations Specialist to join our team at Western Forest Products.About the Role:This is a senior-level position responsible for overseeing the day-to-day operations of our products administration department. As a key member of our team, you will be...

  • Senior Operations Manager

    4 weeks ago

    West Vancouver, British Columbia, Canada Amica Senior Lifestyles Full time

    Job Summary:The Community Operations Manager is a key member of the Amica Senior Lifestyles team, responsible for the day-to-day operation and oversight of several key areas within their community. This includes office management, concierge, payroll and benefits, housekeeping, billing and accounting. The ideal candidate will have a strong background in...

  • Senior Care Specialist

    6 days ago

    West Vancouver, British Columbia, Canada Amica Senior Lifestyles Full time

    About Amica Senior LifestylesEstablished in 1996, Amica Senior Lifestyles is a leading provider of senior living residences in British Columbia and Ontario. With over 30 locations across Canada, we offer a range of lifestyle options, including Independent Living (IL), Assisted Living (AL) and Memory Care (MC).We are committed to delivering exceptional care...

  • Nurse Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Oyster Harbour Senior Community Full time

    Nurse Specialist at Oyster Harbour Senior CommunityWe are seeking a skilled and compassionate Nurse Specialist to join our team at Oyster Harbour Senior Community. As a Nurse Specialist, you will be responsible for providing high-quality nursing care to our residents, working closely with our healthcare team to ensure the best possible outcomes.Key...

  • Senior Culinary Specialist

    6 days ago

    Vancouver, British Columbia, Canada Camy's Pizza 2002 Ltd. Full time

    Job DescriptionWe are seeking a skilled Senior Culinary Specialist to join our team at Camy's Pizza 2002 Ltd. in the heart of [location]. As a Senior Culinary Specialist, you will be responsible for overseeing kitchen operations, ensuring the highest quality of food preparation and presentation.

  • Nurse Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada Oyster Harbour Senior Community Full time

    Job Title: Nurse SpecialistOyster Harbour Senior Community seeks a skilled and compassionate Nurse Specialist to join our team. The successful candidate will play a key role in delivering high-quality patient care and contributing to a positive and supportive work environment.Key Responsibilities:Assist healthcare practitioners during examinations and...

  • Community Operations Manager

    5 days ago

    West Vancouver, British Columbia, Canada Amica Senior Lifestyles Full time

    About the RoleAs a Community Operations Manager at Amica Senior Lifestyles, you will play a critical role in ensuring the day-to-day operations of our senior living community run smoothly. This is an exciting opportunity to join a dynamic team and contribute to the delivery of exceptional care and support to our residents.Key ResponsibilitiesAdministrative...

  • Network Infrastructure Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada TEG BAINS SPECIALIST INC. Full time

    Job Title: Network Infrastructure SpecialistTeg Bains Specialist Inc. is seeking a highly skilled Network Infrastructure Specialist to join our team. As a key member of our IT department, you will be responsible for the design, implementation, and maintenance of our computer networks.Key Responsibilities:Maintain and troubleshoot local area networks (LANs),...

  • Computer Network Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada TEG BAINS SPECIALIST INC. Full time

    Job Title: Computer Network SpecialistAbout the Role:We are seeking a skilled Computer Network Specialist to join our team at TEG BAINS SPECIALIST INC. As a key member of our IT department, you will be responsible for maintaining, troubleshooting, and administering our local area networks (LANs), wide area networks (WANs), mainframe networks, and computer...

  • Care and Support Specialist

    1 week ago

    Vancouver, British Columbia, Canada CareCorp Senior Services Full time

    Job Title: Care and Support SpecialistWe are seeking a compassionate and skilled Care and Support Specialist to join our team at CareCorp Senior Services. This role is ideal for individuals who are passionate about delivering exceptional care and support to seniors in a nursing home/home for the aged setting.About the RoleThe successful candidate will...

  • Siding Installation Specialist

    1 month ago

    Vancouver, British Columbia, Canada VBS Siding Specialist Full time

    Job SummaryVBS Siding Specialist is seeking a skilled Siding Installer to perform exterior prefabricated product installations, including siding, decks, and fences.Key ResponsibilitiesInstallation and Repair: Install and repair exterior prefabricated products, including siding, decks, and fences.Layout and Planning: Determine layout and installation...

  • Computer Network Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada TEG BAINS SPECIALIST INC. Full time

    At TEG BAINS SPECIALIST INC., we are seeking a skilled Computer Network Specialist to join our team. As a key member of our IT department, you will be responsible for maintaining, troubleshooting, and administering our local area networks (LANs), wide area networks (WANs), mainframe networks, and computer workstations and peripheral equipment.The ideal...

  • Computer Network Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada TEG BAINS SPECIALIST INC. Full time

    We are seeking a skilled Computer Network Specialist to join our team at TEG BAINS SPECIALIST INC. The ideal candidate will have experience in maintaining, troubleshooting, and administering local area networks (LANs), wide area networks (WANs), mainframe networks, and computer workstations and peripheral equipment.Key ResponsibilitiesEvaluate and install...

  • Senior Business Operations Specialist

    5 days ago

    Vancouver, British Columbia, Canada Arcadis Full time

    Company OverviewArcadis, a leading global consulting firm in the built environment, seeks an experienced Senior Business Operations Specialist to support its Canada West practice. This role will play a critical part in driving business growth and efficiency across high-rise/mixed-use teams.Salary RangeThe salary for this role is $80,000 - $90,000 per year,...

  • Computer Network Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada TEG BAINS SPECIALIST INC. Full time

    At TEG BAINS SPECIALIST INC., we are seeking a skilled Computer Network Specialist to join our team. As a key member of our IT department, you will be responsible for maintaining, troubleshooting, and administering our local area networks (LANs), wide area networks (WANs), mainframe networks, and computer workstations and peripheral equipment.Key...

  • Computer Network Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada TEG BAINS SPECIALIST INC. Full time

    At TEG BAINS SPECIALIST INC., we are seeking a skilled Computer Network Specialist to join our team. As a key member of our IT department, you will be responsible for maintaining, troubleshooting, and administering our local area networks (LANs), wide area networks (WANs), mainframe networks, and computer workstations and peripheral equipment.The ideal...

  • Computer Network Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada TEG BAINS SPECIALIST INC. Full time

    At TEG BAINS SPECIALIST INC., we are looking for a skilled Computer Network Specialist to join our team.As a key member of our IT department, you will be responsible for designing, implementing, and maintaining our local area networks, wide area networks, mainframe networks, and computer workstations and peripheral equipment.Key Responsibilities:Implement...

  • Senior Switch Operations Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada Freedom mobile Full time

    Job Title: Senior Switch Operations SpecialistAbout the Role:This role is responsible for the operation, maintenance, and support of our Core, RAN, and Transmission network on a 24/7 basis. The ideal candidate will have a strong background in wireless core architecture and 3G/LTE technologies, with hands-on experience in Core, RAN, and Transmission network...