Event Coordinator

4 weeks ago

Toronto, Ontario, Canada Diya Decor ltd Full time
Job Title: Event Planner

Diya Decor ltd is seeking a highly organized and detail-oriented Event Planner to join our team. As an Event Planner, you will be responsible for coordinating and executing events, conferences, and meetings from start to finish.

Key Responsibilities:
  • Administer revenues and expenditures for events
  • Assist in preparing financial reports for events
  • Develop risk management plans for events
  • Promote conference and meeting services or special events
  • Develop and monitor emergency security plans for events
  • Inspect and select sites for events
  • Develop marketing and communication plans for events
  • Develop media strategies and public relations activities for events
  • Recruit, hire and supervise staff and/or volunteers for events
  • Prepare, present and manage budgets for events
  • Develop financial procedures for events
  • Develop sponsorship, partnership or fundraising programs for events
  • Solicit event donors
  • Review bids and negotiate costs for events
  • Arrange for production or purchase of promotional products for events
  • Arrange for shipping, receiving and storage for events
  • Assist in budget preparation for events
  • Co-ordinate and monitor conference and meeting activities and attend to related details
  • Co-ordinate media services for events
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Implement social programs, food and beverage, transportation, and other services for events
  • Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment for events
  • Plan schedules, goals and objectives for events
  • Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.) for events
  • Research and design special events programs
  • Plan for VIP arrangements for events
  • Plan for translation and interpretation services for events
  • Plan for social events and guest programs for events
  • Develop policies and procedures and attend to other management responsibilities for events
  • Manage Event Logistics
  • Plan and oversee Webinars
  • Develop and implement business plans for events
  • Supervise office and volunteer staff for events
Work Conditions and Physical Capabilities:
  • Attention to detail
  • Work under pressure
  • Tight deadlines
  • Fast-paced environment
  • Overtime required
Personal Suitability:
  • Accurate
  • Client focus
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Team player
  • Time management
  • Resourcefulness
  • Ability to multitask

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