Property Operations Manager

3 weeks ago

Coquitlam, British Columbia, Canada Tribe Management Full time
Job Title: Caretaker (6 Month Contract)

Tribe Management is a leading provider of strata and rental management services in Canada. We are seeking a highly motivated and experienced Caretaker to join our team in Coquitlam, BC.

Job Summary:

The primary function of this position is to lead the operation of a Tribe-managed building in Dayanee Springs Community. As a Caretaker, you will be responsible for ensuring the day-to-day operation and maintenance of the building, including reporting to the Community Manager on all matters relating to the building.

Key Responsibilities:
  • Prepare and present weekly Caretaker's report
  • Daily inspections of mechanical rooms, cooling tower, building systems to monitor for alarms and potential problems
  • Daily inspections of all interior common property, building exterior, entry doors and grounds to proactively check for security breaches, damage, leaks, maintenance issues, graffiti, debris, bylaw violations
  • Ensure the cleanliness and maintenance of the building
  • Water non-irrigated landscape beds and planters on regular basis, in-season
  • Manage inventory of supplies; arrange for equipment repairs (e.g. vacuums, fitness equipment)
  • Supervise regular contracted trades, and schedule and supervise ad hoc and emergency trades in a timely manner
  • Report trades appointments and outcomes to Property Manager in weekly Caretaker Report
  • Timely response to different emergency situations and providing assistance as necessary
  • Schedule and oversee moves in and out of building, and large item deliveries, in accordance with the Bylaws and set procedures
  • Systems programming (fobs, enterphone, locker room security access)
  • Review security system (fob logs and/or video) relating to incidents (e.g. break ins, bylaw violations, RCMP request)
  • Inspect visitor parking and EV charging stations several times daily. Report vehicles that are parked regularly in visitors parking, and vehicles using charging stations without permit. Issue parking violation notices and arrange for towing or wheel lock in accordance with the Rules, under direction of the Property Manager
  • Arrange for towing of vehicles improperly parked in owner's stall, if requested by owner
  • Responsible for all administrative work involved in the operation of the Property according to procedures set out by the Property Manager
  • Enforce the Strata's bylaws and rules
  • Prepare detailed Incident Reports related to accidents, altercations, and damage to the property and/or other applicable incidents
  • Occasional overtime and work hours outside of regular office hours may be required to respond to building emergencies (compensated according to BC Employment Standards)
  • Maintenance and monthly reconciliation of petty cash
  • Other duties as required from time to time
Qualifications:
  • Experience as a caretaker in a Strata-owned condo building is an asset
  • Working knowledge of building systems is an asset (e.g. electrical, mechanical, elevator, boiler, fire panel, safety systems)
  • Motivated individual who will provide professional service toward owners, residents, members of the Strata Council, and our surrounding community
  • Excellent communicator, both verbal and written
  • Strong interpersonal skills; able to handle conflict tactfully
  • Computer skills are a must (Gmail including Calendar, MS Excel, MS Word)
  • Organized and detail oriented
  • Capable of performing physical duties (e.g. climb ladder, operate pressure washer, lift or move items of a reasonable/manageable weight and size)
  • Class 5 driver's license and access to a vehicle is an asset
  • High degree of reliability and integrity

If you are a motivated and experienced individual looking for a new challenge in property operations, please submit your resume for consideration.

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