Event Coordinator

2 months ago

Thunder Bay, Ontario, Canada Ingaged Creative Productions Full time
Job Title: Event Coordinator

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Ingaged Creative Productions. As an Event Coordinator, you will be responsible for coordinating and executing events, conferences, and meetings from start to finish.

Key Responsibilities:
  • Assist in preparing financial reports and budgets for events
  • Promote conference and meeting services or special events to clients and stakeholders
  • Develop marketing and communication plans to increase event attendance and engagement
  • Develop media strategies and public relations activities to promote events
  • Recruit, hire, and supervise staff and/or volunteers as needed
  • Prepare, present, and manage budgets for events
  • Solicit event donors and sponsors
  • Determine requirements for hospitality services, signage, multi-media equipment, printing, and other technical services, and arrange for and manage contracts for these services
  • Assist in budget preparation and financial planning
  • Co-ordinate media services, including audio-visual equipment and technical support
  • Plan and arrange for accommodation and transportation services for event attendees
  • Plan schedules, goals, and objectives for events
  • Research and design special events programs, including theme development and logistics
  • Book facilities for office personnel and event staff
  • Plan for social events and guest programs
  • Manage Event Logistics, including event setup, registration, and tear-down
  • Identify human resources requirements and supervise office and volunteer staff
  • Determine staffing requirements and consult with clients regarding weddings, banquets, and specialty functions
  • Direct staff and ensure event execution meets client expectations
Requirements:
  • Valid driver's license and own vehicle
  • Willingness to travel
  • Excellent communication and interpersonal skills
  • Ability to work under pressure and meet tight deadlines
  • Attention to detail and ability to multitask
  • Resourcefulness and initiative
  • Team player with excellent time management skills
What We Offer:
  • Dental plan
  • Health care plan
  • Vision care benefits
  • Bonus and commission opportunities
  • Support for Indigenous people through government or community programs

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