Higher Education Coordinator

1 week ago

New Westminster, British Columbia, Canada CB Canada Full time
About the Role

We are seeking a highly organized and detail-oriented Academic Administrative Assistant to join our team at CB Canada. As an Academic Administrative Assistant, you will play a critical role in supporting the Academic Leadership team and ensuring the seamless coordination and execution of contracts, high-priority meetings, and communications.

Key Responsibilities
  • Support Program Leaders
    • Maintain faculty files and manage claims for reimbursement of expenses
    • Schedule meetings and track documentation related to program-level committees
    • Assist with preparation for regulatory reviews and regulatory site visits
  • Coordinate Communications
    • Help prepare non-teaching contracts with Human Resources
    • Liaise with contractors and Finance
    • Compile information required for instructor assignments and assist with scheduling in preparation for term teaching appointments
  • Project Work
    • Support strategic programming initiatives
  • Build Relationships
    • Foster collaboration and open communication with staff, faculty, students, school personnel, and third parties
Requirements
  • Education and Experience
    • Diploma or degree in a business-related field or equivalent experience
    • Experience supporting managers, managing filing and communications, and coordinating meetings, ideally in a higher education environment
  • Project Management Skills
    • Experience coordinating projects from end to end
    • Ability to balance and change priorities, anticipate and respond to issues, and manage details
  • Technical Skills
    • Expertise in MS Office Suite
    • Familiarity with project management, productivity, and communication tools
  • Interpersonal Skills
    • Professional communication skills, including conducting and tracking research, writing documentation, and creating reports
    • Ability to influence without authority, manage conflict, and nurture trusting relationships at any level
About CB Canada

CB Canada is a modern and progressive institution that prioritizes diversity, opens doors to those often overlooked, and provides pathways to successful careers. We are a leading provider of post-secondary education and are committed to making a positive impact in our community.

We offer a competitive salary and comprehensive benefits package, including a wide breadth of wellness services and a work-life balance. If you are a motivated and detail-oriented individual who is passionate about education and administration, we encourage you to apply for this exciting opportunity.

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