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Executive Support Specialist
2 months ago
Ivan Franko Homes is seeking a highly skilled and experienced Executive Assistant to support the Chief Executive Officer (CEO) in their day-to-day operations. As a key member of the executive team, the successful candidate will be responsible for managing the CEO's calendar, coordinating travel arrangements, and ensuring the efficient use of their time.
Key Responsibilities- Calendar Management: Manage the CEO's calendar, ensuring all deadlines and commitments are met.
- Travel Coordination: Arrange travel itineraries, book flights and accommodations, and make necessary travel arrangements.
- Administrative Support: Provide administrative support to the CEO, including preparing documents, reports, and presentations.
- Communication: Serve as the primary point of contact for all executive office matters, handling phone calls, emails, and visitors with discretion and tact.
- Event Planning: Plan and coordinate meetings, events, and business luncheons, ensuring seamless execution and minimal downtime.
- Research and Data Analysis: Conduct research and analyze data to assist with the preparation of documents and presentations.
- File Management: Maintain and organize paper and electronic files, records, and correspondence.
- Communication Lists: Assist with the development and maintenance of external communications and communication lists.
- Experience: Two (2) years of experience as an Executive Assistant or in a similar role.
- Education: Post-secondary degree required.
- Skills: Superior organizational and interpersonal skills, excellent attention to detail, and ability to work independently and as part of a team.
- Competitive Salary: $65,000.00 per year.
- Benefits: Health insurance, pension plan, free parking, flexible work schedule, and ability to work from home.
