Assistant Manager, Construction and Maintenance

4 weeks ago

Newmarket, Ontario, Canada York Region District School Board Full time
Job Title: Assistant Manager, Construction and Maintenance

Join the York Region District School Board as an Assistant Manager, Construction and Maintenance, and play a key role in ensuring the safe and efficient operation of our facilities.

Job Summary:

We are seeking a highly skilled and experienced professional to manage, coordinate, and supervise maintenance and renovation services across our school board. The successful candidate will be responsible for providing system-wide expertise and coordination of specialty skills, including architectural, mechanical, electrical, and structural services.

Key Responsibilities:
  1. Manage and coordinate maintenance and renovation services, including providing system-wide expertise and coordination of specialty skills.
  2. Supervise and coordinate on-going maintenance and renovation services, including providing support to schools and internal departments.
  3. Respond to emergency repairs, coordinate, and facilitate with required vendors and internal departments to ensure damage to buildings is minimized and operational needs are reinstated as soon as required.
  4. Develop and review drawings, specifications, and contract documents for building renovations, construction, and services in conjunction with internal staff and external vendors.
  5. Liaise and review tender proposals with Purchasing Services in awarding contracts and issuing purchase requisitions and processing invoices.
  6. Communicate with school staff to plan and coordinate any renovation or renewal projects to meet operational needs and ensure a continued safe environment for staff and students.
  7. Manage and coordinate projects with contractors, consultants, and school staff, including performing annual evaluations of contractors and consultants and applying project management principles.
  8. Attend and chair/participate in site meetings to ensure work is being performed according to contract documentation, as well as coordinating and communicating with site administrators on status and progress of project.
  9. Monitor the progress of construction work and assist and expedite wherever possible to achieve occupancy dates.
  10. Perform on-site inspections, ensuring compliance with contract documents, applicable codes, and assuring that work is completed and in compliance prior to certification of requests for payment.
  11. Review the impact of proposed changes on schedule and budget and approve any change orders to the contract.
  12. Liaise with Board staff and Board commissioning agent for final mechanical and controls system commissioning.
  13. Liaise with the design team, general contractors, and authorities having jurisdiction to obtain occupancy permits.
  14. Liaise with staff following occupancy during warranty period to ensure warranty and deficiency issues are addressed and corrected.
  15. Maintain the facilities management database as it relates to maintenance and renewal, including participating in the establishment of procedures and standards.
  16. Monitor and report on facility condition and specific components to update and maintain the multi-year renewal plan.
  17. Arrange for on-site training for staff regarding mechanical and electrical systems.
  18. Ensure contract As-Built, warranty, and close-out documents are received, recorded, and shared internally for updating to various databases.
  19. Develop, maintain, and administer annual inspection and preventative maintenance services and contracts for buildings, portables, and support systems such as boilers, fire sprinklers, and annunciation, roofs, chillers, communication systems, etc.
  20. Coordinate and supervise the inspection of buildings, equipment, and machinery to determine repairs and/or replacements.
  21. Liaise and respond to staff who raise maintenance and/or safety concerns.
  22. Coordinate portable purchases, relocation, removal, and installation in consultation with Planning Services.
  23. Chair and/or participate in meetings as required.
  24. Coordinate, schedule, and arrange repairs to portables based on annual inspections and/or requirements.
  25. Participate in the establishment and maintenance of standards, specifications, and guidelines incorporating feedback from school operations for design and specification improvements.
Requirements:
  • A three-year university degree or community college diploma in mechanical, civil, or electrical engineering, architecture, or a related discipline, as approved by the Board.
  • Minimum seven years of progressive related experience in an institutional/commercial environment.
  • Effective verbal and written communication, interpersonal, and computer skills.
  • Ability to deal effectively with a variety of individuals and groups both within and outside the Board.
  • Knowledge of Building Codes, engineering standards and practices, Health and Safety Legislation, and Ministry of Labour standards.
  • Excellent planning and organizational skills with experience in the effective management of multiple projects and demands concurrently.
  • PMP or PMI accreditation would be an asset.
  • Must possess a valid Ontario Driver's License and have access to own transportation.
Equity, Diversity, and Inclusion Statement:

The York Region District School Board believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences, and needs of students and communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning, and work environments.

Accessibility and Accommodation Statement:

We also recognize the duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity, individualization, and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process.

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