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Accounts Receivable Specialist

3 months ago

Calgary, Alberta, Canada Recruitment Partners Full time
Accounts Receivable Specialist

Our client is seeking an Accounts Receivable Specialist to enhance their financial operations. This position is pivotal in managing multiple administrative tasks while showcasing exceptional organizational and customer service abilities. The ideal candidate will operate autonomously with both internal teams and external clients, demonstrating a proactive approach in seeking further details and clarifications through effective questioning and taking responsibility for assigned tasks.

Key Responsibilities Include:
  • Serve as the primary administrative contact for all client invoicing inquiries or requests for information
  • Generate and distribute both regular monthly and one-time client invoices in accordance with established processes and contract requirements, ensuring accuracy of billing details
  • Guarantee timely completion of invoices in alignment with contractual agreements and purchase orders
  • Input invoices and perform data entry into the financial management system
  • Dispatch invoices to clients via email or through various third-party platforms
  • Request the creation of credit memos as necessary
  • Collaborate with project managers to verify that milestones and deliverables are achieved
  • Compile detailed documentation to accompany invoices
  • Maintain a monthly invoice register to track issued invoices
  • Establish, oversee, and manage third-party portals for invoice submissions and assist with any disputed entries
  • Support accounts receivable collection initiatives
  • Monitor customer accounts to confirm receipt and entry of invoices in their financial systems, ensuring timely payments
  • Follow up with clients to recover overdue invoices as required
  • Report any billing discrepancies or invoicing errors to the finance department and suggest process enhancements to prevent future issues
  • Open and close projects in accordance with Project Initiation and Closure Forms
  • Perform additional financial administration tasks, including reporting or reconciliations, as needed
  • Provide backup support, including the preparation of expense claims
Qualifications and Skills:
  • Business Diploma or Certificate with a minimum of 2 years of experience in a billing and invoicing capacity or equivalent
  • Proficient in computer applications, software, and data entry (ERP systems and MS Office Suite)
  • Meticulous attention to detail and a flexible approach to work responsibilities
  • Strong verbal and written communication skills with proven customer service experience in a professional environment
  • Effective problem-solving abilities
If you meet the above qualifications, we encourage you to consider this opportunity with our client.

Recruitment Partners Inc. is a recruitment firm focused on connecting top talent with leading employers. Our commitment lies in fostering long-term relationships while delivering exceptional service to both clients and candidates. Our team of consultants brings practical business experience and a robust network of professional contacts, ensuring the best fit for both parties. This approach enhances employee engagement, boosts productivity, and improves customer satisfaction.

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