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Legal Support Specialist

2 months ago

Vancouver, British Columbia, Canada Peoples Trust Full time

Position Overview

Company Background:

Peoples Group is a distinguished financial institution operating across major Canadian cities. With over 35 years of experience in the industry, we are committed to delivering exceptional service and expertise to our clients.

Work Environment:

We offer a flexible and hybrid work model, allowing you to balance in-office and remote work. Regular business hours are maintained, with some flexibility in start and end times.

Candidate Profile:

We are seeking a detail-oriented and organized Legal Administrative Assistant who excels in a dynamic environment. You should be adept at managing multiple priorities while upholding professionalism and confidentiality.

Qualifications:

  • 1-2 years of experience in a legal administrative role.
  • Completion of a recognized legal administrative assistant program is advantageous.
  • Proficiency in MS Office and quick adaptability to new software.
  • Strong organizational and time-management abilities.
  • Excellent written and verbal communication skills.
  • Capacity to manage a high volume of work efficiently.
  • Able to work independently and collaboratively.
  • Experience with sensitive and confidential information.
  • Background in the financial services sector is a plus.
  • Familiarity with contract management systems, particularly LawVu, is beneficial.

Daily Responsibilities:

  • Assist in the contract management process by reviewing requests submitted to the legal team.
  • Facilitate contract approvals and signatures using LawVu/DocuSign.
  • Monitor contracts nearing expiration and manage auto-renewal statuses.
  • Enhance communication between legal and business teams regarding contract submissions.
  • Support the review of standard contract drafts, including confidentiality agreements.
  • Assist with government demands by managing document uploads and electronic filing.
  • Handle invoice processing by filing, submitting, and coding invoices.
  • Coordinate with internal teams on invoice approvals and follow up on outstanding items.

Compensation:

We offer a competitive salary range, complemented by a discretionary profit-sharing opportunity. The salary will be determined based on the candidate's qualifications and experience.

Equal Opportunity Employer:

Peoples Group is an Equal Employment Opportunity employer. We appreciate your interest in our organization.