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Event Coordinator

2 months ago

Toronto, Ontario, Canada Diya Decor ltd Full time
Job Title: Event Planner

Diya Decor ltd is seeking a highly organized and detail-oriented Event Planner to join our team. As an Event Planner, you will be responsible for coordinating and executing events, conferences, and meetings from start to finish.

Key Responsibilities:
  • Administer revenues and expenditures for events
  • Assist in preparing financial reports and budgets
  • Develop risk management plans and emergency security protocols
  • Promote conference and meeting services or special events
  • Develop and monitor emergency security plans and inspect sites
  • Develop marketing and communication plans, media strategies, and public relations activities
  • Recruit, hire, and supervise staff and/or volunteers
  • Prepare, present, and manage budgets and financial procedures
  • Develop sponsorship, partnership, or fundraising programs and solicit event donors
  • Review bids and negotiate costs, arrange for production or purchase of promotional products, and arrange for shipping, receiving, and storage
  • Assist in budget preparation, co-ordinate and monitor conference and meeting activities, and attend to related details
  • Co-ordinate media services, set-ups, staging, seating, parking, communication systems, and other details for special events
  • Implement social programs, food and beverage, transportation, and other services
  • Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
  • Plan schedules, goals, and objectives, and plan for required documentation and pre- and post-distribution of documentation (itineraries, evaluations, etc.)
  • Research and design special events programs, plan for VIP arrangements, plan for translation and interpretation services, and plan for social events and guest programs
  • Develop policies and procedures and attend to other management responsibilities, manage Event Logistics, and plan and oversee Webinars
  • Develop and implement business plans and supervise office and volunteer staff
Work Conditions and Physical Capabilities:
  • Attention to detail
  • Work under pressure
  • Tight deadlines
  • Fast-paced environment
  • Overtime required
Personal Suitability:
  • Accurate
  • Client focus
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Team player
  • Time management
  • Resourcefulness
  • Ability to multitask