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Property Administrator
2 months ago
About the Role
The Property Administrator will provide critical support to the Property Management team at OMERS, focusing on accounting, reconciliation, and lease administration. This role is responsible for managing accounts receivables, arrears control, lease administration, and internal/external correspondence. The Property Administrator will work closely with tenants to resolve account issues and ensure timely rent collection.
Key Responsibilities
- Collaborate with the Property Administration team to collect all rents due under the lease and general invoices for all OMERS business units.
- Initiate collection procedures for past due rent(s) and account balances, including phone calls, statement of accounts, and collection letters.
- Record daily deposits, including wire transfer payments to tenant accounts using JD Edwards.
- Analyze rental accounts to identify short payments and follow up with tenants.
- Track and oversee collection and refunds of construction and security deposits.
- Specialize in leasing documents in JDE and assist with permanent Tenant setup.
- Generate monthly billings for tenant rent.
- Determine tenant percentage rent payable, post, and invoice accordingly – both monthly and year-end billings.
- Work with Senior Property Administrator to bill utility invoices and construction invoices.
- Support the set-up of storage license agreements into JD Edwards.
- Provide assistance to the Management Team with budgeting, quarterly reforecast, and monthly revenue accruals as required.
- Generate manual billings to tenants, vendors, and customers as required.
- Work with Property Administration team to prepare monthly over 90 days Accounts Receivable report on balances.
- Update and discuss with Property Administration team those outstanding accounts which should be considered for bad debt provision or write-off.
- Participate in meetings as required to discuss outstanding accounts and action plan to settle accounts.
- Enter leasing assumptions, expense budget, and capital information, as well as reforecast entry for both.
- Assist with annual mailouts / Year End Billings/Annual Prebills.
- Work on other duties and/or special projects as assigned.
- Build relationships with tenants and vendors.
Requirements
- Post-secondary education in a related field (i.e., Business Administration or Accounting) is preferred.
- 2+ years previous experience; Retail environment preferred.
- Proficiency using Microsoft Office applications (i.e., Word, Excel, Outlook).
- Previous experience using JD Edwards is considered a strong asset for the role.
- Detail-oriented with strong organizational skills and the ability to multitask and prioritize competing projects; must be flexible to react to changing priorities.
- Strong communication and interpersonal skills, and a team player.
- Enthusiastic and eager to learn.
