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Documentation Specialist
2 months ago
**Job Title:** Documentation Technician
**Company:** Central Québec School Board
**Job Description:**
- Perform technical tasks related to the organization and operation of documentation centers, such as libraries or document management centers, to ensure efficient document retrieval and management.
- Provide technical assistance to staff involved in document management and to users of documentation centers, promoting effective communication and collaboration.
- Process received or acquired documentation in a documentation center by conducting research, classification, cataloging, and indexing of documents, maintaining accurate and up-to-date records.
- Participate in updating the classification system and developing procedures for document classification, loan, circulation, digitization, conservation, and destruction, ensuring compliance with established policies and standards.
- Train users on document classification systems, management software, retrieval systems, center rules, and procedures, promoting knowledge sharing and skill development.
- Handle document lending and circulation, respond to user requests, prepare bibliographies, and assist in group activities, fostering a collaborative and supportive work environment.
- Participate in document evaluation, pruning, conservation, and destruction according to established policies, ensuring the integrity and accuracy of documentation.
- Monitor budget allocation for the department, purchase documents, supplies, and equipment, manage subscriptions, and renewals, ensuring effective resource management.
- Produce lists and statistics on document services as needed, providing valuable insights for decision-making and improvement.
- Use computer and necessary software, conduct internet research, and assist staff in software usage, staying up-to-date with the latest technologies and tools.
- May train less experienced technicians and coordinate support staff in technical operations, promoting knowledge sharing and skill development.
- Perform any other related task as required, demonstrating flexibility and adaptability in a dynamic work environment.
