Event Coordinator

4 weeks ago

Toronto, Ontario, Canada Canadian Hadassah-Wizo Full time
About the Role

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Canadian Hadassah-WIZO (CHW). As a key member of our events team, you will be responsible for providing administrative support for our largest annual event, At Our Table in Toronto.

Key Responsibilities
  • Provide administrative support to the event committee, including meeting scheduling, minutes, and action reporting.
  • Coordinate vendor relationships, gift-in-kind donations, and logistics for the event.
  • Manage sponsorships, including follow-up with corporate, individual, and foundation donors.
  • Ensure sponsors receive required benefits, including ticketing and deliverables.
  • Support the Director of Events and Corporate Sponsorship with event budgeting, workback schedules, and payment tracking.
  • Assist with preparing thank-you acknowledgement letters for sponsors, donors, and participants.
  • Administer the RE database, including inputting event information, extracting data, and generating mailing lists.
  • Create and send emails for approval by the committee.
  • Participate in key committee meetings and work closely with Marcom, Finance, and Donor Relations teams.
Requirements
  • College or university degree and/or post-graduate event management certification or equivalent combination of education and work experience.
  • Demonstrated experience working with volunteers and committees in the not-for-profit sector.
  • Two to three years of success in special event planning and execution, preferably in a similar role.
  • Excellent organizational, interpersonal, project management, and communication skills.
  • Experience with Raiser's Edge, Luminate Online, Microsoft 365, G-suite, Mail Chimp, Canva, or ability to learn software programs.
About Canadian Hadassah-WIZO

Canadian Hadassah-WIZO (CHW) is a Zionist-based organization with a 100-year history. We are a non-political, non-partisan, national network of dedicated volunteers and professionals who believe in excellence and advancement of education, healthcare, and social services in Israel and Canada.

We are an equal opportunities employer and welcome applications from diverse candidates.

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