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Project Coordination Manager

2 months ago

Edmonton, Alberta, Canada CB Canada Full time

Position Overview

The Program Manager is responsible for overseeing and synchronizing various interconnected initiatives within CB Canada to ensure that these projects mutually enhance one another and align with the organization's objectives. Key responsibilities include developing, organizing, and tracking interrelated projects and activities to boost operational efficiencies, establishing long-term goals for company initiatives, and achieving organizational targets.

Supervisory Duties

This role includes supervisory responsibilities over team members.

Core Responsibilities

  • Assist the Director of PMO in the implementation of the Project Management framework throughout the organization by providing coaching, mentoring, and fostering engagement across all departments.
  • Shape the strategy for planning and executing process enhancements, optimizing operational models, and integrating organizational design initiatives.
  • Execute strategic plans in accordance with the Westmoreland stage/gate framework, utilizing relevant techniques such as conceptual analysis, pre-FEED, FEED, value engineering, and construction methodologies including pre-engineered and modularization approaches.
  • Ensure all initiatives consider impacted areas such as timelines, costs, quality, health, safety, environmental concerns, finance, engineering, construction, procurement, logistics, and operations.
  • Establish and monitor Key Performance Indicators (KPIs) for all projects.
  • Utilize Work Breakdown Structures (WBS) and Cost Breakdown Structures (CBS) within project management.
  • Report budgets, costs, schedules, and actuals to stakeholders as required.
  • Develop a comprehensive organizational plan for each initiative that outlines necessary resources and organizational types, such as matrix, full-time employees, third-party, or hybrid models, throughout the project lifecycle.
  • Ensure appropriate contracting strategies are employed for various work types, including EPC, EPCm, T&M, LS, and similar methodologies.
  • Oversee that all contracts and purchase orders with third parties are structured, bid, scoped, and conditioned to maximize benefits for CB Canada.
  • Participate in regular status and review meetings.
  • Mentor team members and associated stakeholders.
  • Build relationships with PMO partners and CB Canada leadership to enhance the PMO's role within their divisions.
  • Ensure that all strategic initiatives adhere to CB Canada's safety culture and processes, including Hazard Assessments, Incident Reporting, and emergency response planning.
  • Lead a portfolio of projects that may exceed $200 million and involve multiple project managers.
  • Conduct regular review meetings with senior management.
  • Monitor and manage the budget for programmatic efforts, advising management on project status and significant trends.
  • Identify and implement necessary tools to support projects and organizational transformation, including Tiers, Gembas, mini-transformations/Kaizen, Statistical Process Control, dashboards, and Lean Maturity Assessments.
  • Design and facilitate effective coaching programs for business leaders on how to lead teams that drive project initiatives.
  • Oversee the completion of complex projects across all organizational functions, as well as the coordination of smaller, quick-win initiatives.
  • Coordinate resource needs and deployment to support project efforts across the organization.
  • Ensure all financial reports and models are properly approved and delivered punctually.
  • Establish measurable standards and regularly generate detailed update reports for the executive team, comparing actual results against these standards.
  • Provide mentorship, direct teams, and demonstrate the proper application of global project management standards.
  • Monitor progress on all projects within the assigned program.

Typical Physical Demands

This role requires prolonged sitting, occasional bending, stooping, and stretching. It involves constant data input for extended periods without leaving the work area and may require lifting files or papers weighing up to 30 pounds.

Typical Working Conditions

Normal office environment with occasional evening or weekend work. Up to 50% travel may be necessary.

Education and Experience

  • 7+ years of relevant experience or an equivalent combination of education and experience.
  • Highly analytical with a strong background in project coordination, utilizing problem-solving skills to anticipate challenges and make strategic decisions.
  • A minimum of 5 years of experience leading projects and/or programs with a proven track record of delivering results.
  • Demonstrated success in Change Leadership, including evidence of effective implementation of Lean/Continuous Improvement practices that enhance performance.
  • Subject matter expert in organizational project management tools and methodologies, both predictive and agile (e.g., 5S, Gantt charting, value stream mapping, project-based accounting, process flow charting, strategy deployment, A3 thinking, data analytics).

Licenses, Registration, and Certifications

  • Preferred certification in project management methodologies such as Agile, Scrum, Lean Six Sigma, or comparable continuous improvement operating systems.

Skills and Competencies

  • Strong understanding of project management tools, techniques, and methods, with practical application experience.
  • Highly organized and committed to meeting deadlines.
  • Ability to coach and motivate team members, setting clear direction for projects.
  • Excellent communication and presentation skills, making complex issues accessible to diverse audiences.
  • Proven ability to manage multiple projects simultaneously.
  • Proficient in computer and software applications, including Microsoft Project, Visio, Word, Excel, PowerPoint, and Smartsheet.
  • Ability to manage resources directly and through matrix management.
  • Effective decision-making skills for determining suitable strategies and objectives.
  • Coordination and optimization of cross-project activities.
  • Strong leadership, evaluation, and coaching skills for project managers and other staff.
  • Demonstrated ability to control project timelines, budgets, and activities.
  • Capability to apply effective change, risk, and resource management.

Other Details

  • Pay Type: Salary
  • Minimum Hiring Rate: $122,000.00
  • Maximum Hiring Rate: $140,000.00