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Facilities Systems Coordinator

2 months ago

Windsor, Ontario, Canada Windsor Essex Community Housing Corporation Full time
Job Description

Windsor Essex Community Housing Corporation (WECHC) is seeking a highly skilled and experienced Facilities Systems Coordinator to join our team.

About the Role

  • Assist in the delivery and management of facilities and projects in accordance with accepted standards and CHC policies, within specifications and applicable regulatory, accreditation, and municipal requirements.
  • Assist the Facilities Systems Manager and Asset Management team in preparing and reviewing technical drawings, blueprints, specifications of newly installed systems, monitoring the operation of existing systems, and topographical maps to ensure that installation and operations conform to standards and CHC requirements.
  • Prepare communication materials, including notices for all facilities and project-related activities, manage all long-term service contracts with a database on contract life, and provide annual updates for renewals to the supervisor.
  • Inspect work completed by vendors and contracts for quality workmanship as per CHC policies, safety, and code compliance applicable to the project environment.
  • Ensure project issues, deficiencies, and risks are identified, quantified, managed, tracked, and resolved.
  • Communicate plans, actions, risks, and issues with key stakeholders.
  • Assist in developing project programs for new equipment and major repairs and construction, project data, and producing progress reports.
  • Ensure documentation is maintained throughout the length of the project.
  • Assist in establishing and maintaining a project safety culture.
  • Investigate service requests, determine the nature and extent of the problem, recommend remedial measures, and provide oversight to ensure that all building mechanical, electrical, and controls systems are inspected, operational, and repaired as needed within a timely manner to ensure ongoing compliance with all recent codes and regulations.
  • Assist the Facilities Systems Manager and Asset Management team in preparing Purchase Order (PO), Work Order (WO), Request for Quotations (RFQs), Request for Information (RFIs), and Request for Proposals (RFPs).
  • Assist the Facilities Systems Manager and Asset Management team in preparing public tender documentation as assigned, including specifications, drawings, and various appendices, in accordance with accepted standards and CHC policies.
  • Assist the Facilities Systems Manager and Asset Management team in reviewing project submittals, Shop Drawings, for conformance with contract documents.
  • Assist the Facilities Systems Manager and Asset Management team in the development of budgets, including estimates for labor, material, and construction costs, and review project documents and processes to propose cost-saving measures and reduce overall project costs.
  • Coordinate with internal stakeholders for pre-, during, and post-project activities, and as directed, assist with the management of outside consultants, contractors, building officials, and others to successfully guide the project to completion.
  • Ensure the project team adheres to provided timelines and deliverables.
  • Manage and build relationships with multiple teams.
  • Manage day-to-day activities for the Facilities Manager Systems and project management team.
  • Liaise with other departments to assist in analyzing problems and issues related to the area of expertise.
  • Other duties/projects as required.

Requirements

  • Undergraduate Degree/Diploma in Mechanical/Electrical Engineering or equivalent education and/or graduation from a recognized post-secondary engineering or technical program in a related field.
  • Two (2) years of facilities management, and/or project coordination, and/or project management experience, and/or related field.
  • Proficiency in Microsoft Office, specifically Word, PowerPoint, Project, and Excel.
  • Working knowledge of AutoCAD and CMMS will be an asset.
  • Working Knowledge of building mechanical, electrical, and controls systems.
  • Familiar with relevant regulatory requirements (Building codes, TSSA, and ESA standards, safety standards, fire safety standards, and environmental regulations).
  • Demonstrated ability to read, understand, and apply standard documents affecting projects, including contracts, project charters, surveys, construction, and other technical documentation.
  • Demonstrated ability in developing and maintaining positive working relationships with internal and external stakeholders at all levels.
  • Strong analytical and quantitative skills with proven experience in developing strategic solutions that have a direct impact on project success.
  • Strong organizational skills with attention to detail and the ability to multi-task and prioritize.
  • Strong written and verbal communication skills, including writing reports.
  • Strong attention to detail and problem-solving skills and demonstrated initiative that improves service or business results.
  • Strong organizational skills, and ability to work well under pressure and meet strict deadlines.
  • Possession of a valid Ontario Driver's License class 'G' and the use of a personal vehicle for work purposes.

Preferred Qualifications

  • Experience in the mechanical, electrical, and construction industry considered an asset.
  • Knowledge of facilities-related issues considered an asset.