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Dealership Financial Manager
2 months ago
Ramsay's Auto Sales Limited is a second-generation, family-owned and operated business with a rich history in the automotive industry. Established in 1981, the company has grown and evolved over the years, with a strong focus on customer service and a family-oriented approach.
Job SummaryWe are seeking a highly skilled Dealership Financial Manager to join our team at Ramsay's Auto Sales Limited. As a key member of our financial team, you will play a pivotal role in supporting the continued success of our business.
Key Responsibilities- Support and oversee the day-to-day accounting operations of the dealerships, including accounts payable, accounts receivable, payroll, and bank deposits, ensuring all transactions are recorded in compliance with Honda Canada policies and practices.
- Prepare monthly financial statements and management reporting in accordance with dealership guidelines, formats, and timeframes.
- Post and process vehicle deals and commissions on a timely basis, ensuring accuracy.
- Prepare budgets and financial forecasts to support strategic planning initiatives.
- Ensure all manufacturer accounts, including warranty claims, rebates, interest protection, and co-op advertising are current and accurate.
- Analyse and interpret financial statements and the Daily Operating Control (DOC) on a regular basis and inform dealer of developing trends.
- Direct assessment of depreciation rates to apply to capital assets.
- Review and reconcile the general ledger accounts with outside sources to ensure proper bank reconciliation, reserve accounts, factory payable, and floorplan payable, noting and investigating any unusual entries.
- Ensure compliance with applicable government finance regulations, including filing and/or maintaining required tax forms, payroll taxes, and deposits, income taxes, and retirement plan records.
- Ensure that office personnel are using proper accounting procedures and maintaining accurate records and analyses.
- Liaise with auditors; coordinate and supervise the preparation of information for the annual audit (or review) and physical inventory to minimize audit and review costs.
- Maintain an efficient cash flow system and manage banking relationships.
- Meet with dealer to evaluate insurance renewals, purchase property and liability insurance, and prepare and process all insurance claims.
- Liaise with Service Manager to support the negotiation and maintenance of various supplier contracts.
- Work with dealer to improve revenue and/or reduce expenses in order to meet or exceed budget and grow the business.
- Develop, implement, and monitor internal controls to safeguard the dealerships' assets.
- Continually strive to improve data integrity and information reporting throughout the dealerships.
- Collaborate with other departments to provide financial insights and support decision-making processes.
- Stay abreast of tax code revisions and advise dealer regarding operational adjustments needed to accommodate revisions.
- Maintain an up-to-date, complete, and systematic filing system to support accounting and financial records.
- Work with dealer on Human Resource issues, including the coordination of benefits and submission of WCB payments.
- Ensure that all employees are meeting Operational Health and Safety (OH&S) standards, as required.
- Participate in monthly management meetings to discuss the financial progress, state, and forecasts of the dealerships.
- Bachelor's degree in Business Administration with a major in Accounting, Finance, or a similar field of study.
- Possession of a professional designation (CPA), considered an asset.
- 2-4 years' experience in a role with similar responsibilities; experience in a similar industry would be considered an asset.
- Strong ability to prepare financial reports, statements, and related projections.
- Experience with reconciling and analyzing financial data.
- Excellent knowledge of Generally Accepted Accounting Principles (GAAP).
- Strong organizational skills and keen attention to detail.
- Knowledge of accounting and payroll systems (preferably PBS and Paymate).
- Strong understanding of automotive industry standards and trends, considered an asset.
- Excellent analytical and problem-solving skills.
- General understanding of Human Resource practices, including benefits management.
- Ability to effectively lead a team of employees and work in a team setting as well as individually.
- Strong interpersonal, written, and verbal communication skills, with the ability to explain financial information to non-financial stakeholders.
