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Clinical Health Information Systems Manager
2 months ago
Grandview Kids is seeking a highly skilled and experienced Clinical Health Information Systems Manager to join our team. As a key member of our organization, you will play a critical role in maintaining a current and effective health record information system, supporting statistical reporting, and ensuring compliance with relevant legislation.
Key Responsibilities- Ensure a complete and informative health record for each client, including timely processing of clinical reports, admissions, and discharges.
- Act as the Centre's System Administrator and representative for provincial partners and user groups, ensuring delegated staff have a working knowledge to assume the role as appropriate.
- Develop and maintain the Centre's privacy statement, ensuring compliance with current privacy legislation, and raise staff awareness of policies and procedures related to privacy.
- Coordinate the input of Management Information System coding and allocation of staff resources, managing user IDs, etc. for additional Ministry reporting systems.
- Work closely with the Centre's Privacy and Health Information Coordinator to maintain the Centre's privacy policies, ensuring compliance with current privacy legislation.
- Ensure full compliance with relevant legislation, maintaining client confidentiality and security of records.
- Assist with statistical information and reporting on an as-needed basis to clinical staff, management, board, and ministries.
- Assess and evaluate the effectiveness of all modules of the application, overseeing staff training on clinical information systems, testing new versions of the software, prior to go-live dates.
- Participate in EKO System Administrator management and user groups to facilitate standardization across children's treatment centers.
- Deal with families and legal representatives, where necessary, regarding custody and access situations and court orders requiring staff attendance as a witness with the client record.
- Undertake planning and evaluation, ensuring that measurable objectives in both processes and statistical reporting meet evaluation and reporting requirements.
- Arrange and coordinate quarterly clinical chart audits, conducted on a random selection of caseload, reviewing results and supporting/acting upon recommendations as needed.
- Manage user IDs, passwords, and profiles for additional ministry reporting systems.
- Participate in Centre education, orientation, and public relations as required, including providing training or presentations and demonstrations to colleagues, other programs, community agencies, staff, students, volunteers, and trustees.
- Frequently review relevant policies and procedures, ensuring a high level of understanding amongst staff.
- Inform staff of changes to the system on a timely basis and update training materials and liaise with information technology support staff to manage system upgrades and failures with a view to minimizing impact on clinical services.
- Develop, maintain, and provide access to custom reports using the report writer.
- Post-secondary diploma/degree in the field of Health Information Management.
- 2-3 years of relevant experience working with health records and database management.
- Knowledge of Canadian Institute for Health Information (CIHI), Management Information System (MIS), and the Ministry of Health and Long-Term Care's Ontario Health Care Financial and Statistical System (OHFS).
- Expert knowledge and experience in privacy standards, ethics, and legislative requirements.
- CIPP certification or equivalent with experience working with health records is an asset.
- Previous experience in database management.
- Thorough experience and knowledge of reporting systems required for CTC sectors.
- Working knowledge of Centre structure, operations, and department services is preferred.
Grandview Kids is committed to providing a supportive and inclusive work environment. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.